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Prolius

Helping businesses seamlessly manage fleet and mobile workforce operations.

19/08/2026

An urgent site visit. A temporary vehicle replacement. A driver who needs transport in the next two hours.

Without a structured process, that conversation takes time that the team does not have.

Ad-hoc requests are submitted directly through the platform. The fleet team sees available vehicles immediately and approves or assigns in seconds.

No phone calls. No delays. No driver left without transport.

Learn more about pool car booking: https://zurl.co/2tU9Q

14/08/2026

Most fleets have vehicles that could be shared.

A car used by one team three days a week. A van that sits idle over the weekend. A vehicle assigned to a location that rarely uses it at full capacity.

The barrier is not availability. It is visibility.

When any fleet vehicle can be designated as a pool car and made available to the wider organisation, the need for external hire reduces. The vehicles already on the fleet start working harder.

Availability, locations and vehicle policies are defined once. From that point every booking, every utilisation record and every report is handled consistently through one system.

The vehicles were already there. The structure around them was not.

Learn more about pool car booking: https://zurl.co/RRR9F

13/08/2026

A vehicle with a clean service record is not necessarily a cheap vehicle to run.

Service intervals met. No major repairs flagged. On paper it looks efficient.

But if the parts used in those services are not tracked against the vehicle, the cost of maintaining it is incomplete. Brake components replaced twice in eighteen months. A recurring electrical fault fixed three times. Neither appears in the service summary because neither was recorded at vehicle level.

The decision to keep or replace a vehicle should be based on its full maintenance cost. Not the version of it that excludes parts.

Learn more about workshop and inventory management: https://zurl.co/3t3AJ

12/08/2026

A not-at-fault incident should not cost the fleet anything, yet in practice it often does.

When liability is disputed, the insurer needs evidence to pursue the at-fault party. Photographs taken at the scene. Witness details recorded immediately. Dashcam footage timestamped and linked to the vehicle record. A driver account completed before memory fades.

Without that evidence the insurer has nothing to work with. The cost of the repair, the hire vehicle and the claim handling stays with the fleet regardless of who caused the incident.

The evidence that recovers those costs is only available for a short window after the incident occurs. A structured process captures it automatically.

Nothing is left to chance or memory.

Learn more about accident management: https://zurl.co/t6OaV

10/08/2026

From January 2027 mandatory sustainability reporting comes into force for supply chain fleets. The question is not whether reporting will be required, it is whether the data behind it will be accurate enough to stand up to scrutiny.

Mandatory sustainability reporting requires fleet operators to calculate and disclose emissions data across their operations. That means accurate fuel consumption records, vehicle type classifications, mileage data and energy usage across conventional and electric vehicles.

For most fleets, that data already exists. The problem is where it sits. Fuel costs in one system, vehicle records in another, driver mileage in a spreadsheet and energy charging data from a separate provider.

Emissions reporting that draws from fragmented sources will produce fragmented results. The report may be submitted but the data behind it will not reflect the actual operational picture.

Structured fleet data management connects every source into one environment. Emissions calculations draw from consistent, verified records rather than assembled estimates.

The January 2027 deadline is five months away, so the time to structure the data is now.

Source: Fleet News

Learn more about fleet management reporting: https://zurl.co/NvfzP

27/07/2026

What workshop inventory data reveals about fleet maintenance costs a job card records that a repair was completed.

Parts used, costs incurred and component history are not always captured against the job card. When they are not, that information sits separately from the vehicle record it relates to.

That information exists in the workshop. In a separate system. Reviewed separately from the vehicle maintenance record it directly relates to. When parts are linked to job cards and vehicle profiles at the point of use, the picture changes. Repeat part failures surface across the fleet. High-cost components are tracked against the vehicles that consume them most. Stock levels are managed against actual usage rather than estimates.

A vehicle that appears cost-efficient in a maintenance report may tell a very different story when parts data is included.

Learn more about workshop inventory management: https://zurl.co/iY3fL

24/07/2026

What driver behaviour scores actually tell you. A licence check tells you a driver is legally entitled to drive, but it does not tell you how they drive.

Harsh braking. Speeding. Excessive idling. Aggressive cornering. These events are captured continuously and translated into behaviour scores for every driver.

Those scores do more than flag unsafe driving. They create a structured, comparable record of performance across every driver in the fleet. When an incident occurs, the behaviour history is already there. When training is needed, the data identifies who needs it and why. When performance is reviewed, the scores provide an objective basis rather than an assumption.

A licence check is a compliance baseline. Driver behaviour data is the layer above it.

Learn more about driver management: https://zurl.co/NB8bP

21/07/2026

When an incident occurs, investigators need to know where a vehicle was, when it was last fuelled and whether it was in legitimate use at the time.

Fuel card records answer all three questions.

Most fleets do not connect this data to vehicle and journey records until they need it. By then it may sit in a separate system, manually reconciled and days behind real time. The record that protects the fleet is the one built correctly long before it is needed.

Learn more about fuel card integration: https://zurl.co/VGwdA

20/07/2026

P11D Changes Confirmed: What Fleet Operators Need to Know

From April 2027 most employers providing company cars, vans and fuel will no longer report benefits in kind through the annual P11D process. Instead they will be required to calculate income tax and Class 1A National Insurance contributions in real time through payroll.

Around 280,000 employers are expected to be affected by the change.

For fleet operators this means vehicle assignment data, usage records and driver allocation information all need to be accurate before the deadline arrives. Real time reporting leaves no room for end of year corrections.

HMRC has confirmed penalties for non-deliberate inaccuracies will be suspended during the first year of implementation. Starting early is still strongly advised.

See how Prolius can support your fleet through this change https://zurl.co/nF9Hu

15/07/2026

Fuel card data from different providers arrives in different formats. Diesel from one supplier. Gas oil from another. The same fuel, two different line items.

By the time it is reconciled it no longer reflects the week it came from.

Automated integration removes that step. Data arrives mapped correctly from the moment of transaction.

Learn more about fuel card integration: https://zurl.co/K9HEc

Address

Prolius Limited, Barley Mow Centre, 10 Barley Mow Passage
London
W44PH

Opening Hours

Monday	9am - 6pm
Tuesday	9am - 6pm
Wednesday	9am - 6pm
Thursday	9am - 6pm
Friday	9am - 6pm

Website

http://www.prolius.com/

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