MakersHub

10/14/2026

A journal entry. In and back out. For one cent. 🪙

Every Canadian bookkeeper reading this just winced.

Here's why it happens: GST, PST, and HST get charged line by line. If the tax is calculated once against the invoice total instead, the rounding won't always match the sum of the lines, and the bill posts a penny off. It's too small to matter and too small to be worth fixing, which is exactly what makes it maddening.

We just got back from the Chartered Professional Accountants conference in Quebec, and this was the thing attendees wanted to talk about most. So we put it in a video:

🧾 Tax extracted on every line, not rolled into one total ✅ The difference caught on the bill, before it ever reaches your general ledger 📋 Bills with no purchase order number flagged and routed automatically 🏠 Account numbers turned into a field you can code a whole property portfolio from

No reconciliation. No journal entry to reverse. 👇

Canadian sales tax is charged line by line, and when invoice automa...

10/13/2026

Three cases of Cabernet. 🍷

Your vendor's bill says quantity: 3. Your inventory needs to say 36.

Every restaurant, bar, and distributor knows this one: you buy by the case, and you sell by the bottle, and somebody has to do that math on every single line of every single bill. Miss it and your counts drift until the day you run out of something the system said you had.

In our new video, Sean sets up units of measure in MakersHub and shows the whole thing working:

📦 Unit of measure pulled right off the bill case, case bottle, pack 🏷️ Every line coded to the correct inventory item automatically ✖️ Quantity multiplied by the case size, with the unit price adjusted to match 🔍 And when the bill has no unit column at all, the unit gets read out of the description

What you buy should land in your books in the same unit you sell it in. 👇

If you track inventory, invoice automation has to get the quantity ...

10/08/2026

The purchase order number on this invoice is "Christine." 🧾

That's not a mistake. That's genuinely the PO number — this customer's purchase orders are names, and have been longer than most software they've ever bought.

It's a scan. The corner of the page is folded over. Somebody's been at it with a highlighter. The line detail is a block of fixed-width text where one product takes four rows and three of them are notes. There's a side mark buried in the body of a line, two units of measure at two different prices, and a blank totals box.

That's the invoice we run in our new video — because "can I watch you process my hardest invoice, live?" is the first question you should ask any accounts payable software vendor. Not a clean sample. The one you'd be embarrassed to send.

Three more questions, all answered on camera 👇

Every accounts payable software demo looks good. That's not an acci...

10/06/2026

"Can it handle our custom segments?" 🤔

It's the first question every NetSuite user asks because no two NetSuite accounts are set up the same way.

In our new video, Nicholas from the MakersHub platform support team shows exactly how it works:

📋 Custom header fields, custom line fields, and custom segments — added from a dropdown, mapped with one click 🔁 Your existing NetSuite values populate every dropdown, so nothing gets re-typed 🏷️ Department, class, and location coded at the line level, applied down every line at once ✅ Approve the bill and it lands in NetSuite fully coded, with the approver written into the memo field

Your NetSuite is customized. Your AP should arrive that way too. 👇

NetSuite accounts are rarely standard — custom header fields, custo...

09/30/2026

Here's a question worth asking about your AP process 👇

How much of what your team types every week was already printed on the document in front of them?

The vendor. The invoice number. The amount. The line items. That's not accounting — that's transcription. And it's why approvals start late, discounts slip away, and month-end always drags.

In our new video, Ted walks through three ways to do less of it:

📄 A line the system missed — added once, coded by rule, and it's on every invoice from that vendor after 🏢 Three utility bills that don't say which property they're for — coded automatically off the account number 🏗️ Line descriptions read for the job, and the one cost that names nothing split across three buildings in the same pass

None of them are "type faster." None of them are hiring someone to type for you. 👇

09/29/2026

Approving a bill was never the hard part. Getting it to the right person was. 😤

If your approvals still move by forwarded email, you already know how that goes: the bill sits, nobody's sure whose turn it is, and the vendor calls.

In our new video, Korbin builds a full construction approval workflow from a blank screen:

🧱 A base rule so nothing enters without review accounting, then the AP lead 👷 Bills coded to a job automatically pick up that job's project manager 🧾 Receipts route to the field manager instead 💰 Anything over $50,000 from certain vendors adds the owner 📧 Approvers get it by email — no logging in

And because the rules stack, one bill can pick up all of them at once. 👇

The hard part of accounts payable automation was never the sign-off...

09/23/2026

"We never received payment." 😤

You know you paid them. Proving it is the hard part: online banking, filing cabinet, storage room, and a full day gone.

In our new video, Ted walks through the MakersHub Archive, where every finished bill and payment lives:

🔎 Who approved it, who rejected it, when it was paid — including partial payments 📄 The ACH trace number, so the vendor's bank does the research instead of you ✉️ Checks tracked from printing to mailing to delivery ✅ The front image of the deposited check — and the back image with the endorsement 🛑 Stop payment issued right from the timeline, using Positive Pay

That's the whole chain. Who signed it, who cashed it, and when.

That's not a status. That's evidence. 👇

Every accounts payable team eventually has to prove a vendor was pa...

09/22/2026

A vendor dates the invoice 8/23… then sends it on 9/10. 🤨

Your terms have a cutoff on the 25th, so backdating it gets them paid sooner. And if your AP software just reads what's printed on the page, it never catches it — somebody on your team has to check when each bill actually showed up and redo the math.

In our new video, Sean shows three problems like this that we solved for a home builder in the Pacific Northwest:

📅 Due dates calculated from when the bill ARRIVED, not the date printed on it 🔌 Utility bills that don't say which property they're for — now coded automatically by account number 🏗️ One bill split across 70+ projects, done in a few clicks instead of an afternoon

None of those answers were on the invoice. That's the whole point. 👇

Reading a document is useful. Capturing how your business actually ...

09/15/2026

25% here. 40% there. The rest somewhere else. 🧮

If your team splits the same bills across the same accounts every single month and does the math in a spreadsheet first, this one's for you.

In our new video, Nicholas shows how MakersHub allocation templates handle it. Percentage-based templates scale to whatever the bill total is. Fixed templates drop in the exact same amounts every time. Either way, it takes two clicks, and the lines build themselves, with the right accounts and classes already applied.

Need to split just ONE line, like shipping and handling? You can do that too, without touching the rest of the bill.

And you can import the percentages straight from your existing Excel sheet, so you're not typing them all in. 👇

09/09/2026

One invoice. $44,000. Three buildings. 🏢🏢🏢

Rooftop units and ductwork for Building A, Building B, and Building C — plus commissioning and freight for the whole project. Three different project managers own those budgets.

So who approves it?

In most AP systems: just one of them. The first matching rule wins, the other two managers never see the invoice, and the cost still lands in their budgets. 😬

In this week's Did You Know, Ted shows how MakersHub adds ALL three — automatically — because each rule that matches stacks instead of overwriting. The shared costs even split 50/30/20 across the buildings, so everyone with a stake is on the list.

He also shows a rule most people don't expect: routing based on the email subject line, so a forwarded bill reaches the right approvers before anyone even opens the PDF.

Watch it here 👇

Accounts payable for large companies doesn't break because of volum...