Cloud Biobanking

29/04/2026

FEATURE CASE 2
Audit Trail & Traceability
https://medeora.de/en/2026/04/27/transparency-as-a-quality-factor-audit-trail-traceability/
In many laboratories, documentation is a matter of course – but traceability is not always guaranteed.

Who changed a sample and when?
Which metadata was adjusted?
Which version of a data set was used as the basis for an evaluation?

These questions become critical at the latest when internal quality checks, publications or regulatory requirements come into play.

An integrated audit trail ensures:
• Complete change history
• Time stamps and user assignment
• Transparent data history
• Clear responsibilities

In BioARCHIVE, relevant changes are automatically documented – in an audit-proof and traceable manner.

Audit trails are not control instruments.
They are the basis for trust in data.

22/04/2026

Feature Case 1: Role and rights concepts in research environments
https://medeora.de/en/2026/04/20/a-structured-roles-and-rights-concept-as-the-basis-for-modern-sample-management-2/

In many laboratories, the number of projects, samples and people involved is constantly growing. What starts out as manageable with just a few users quickly becomes complex: Who is allowed to see which data? Who is allowed to create, change or release samples? Which working groups should remain separate from each other?

Unclear authorisation structures not only lead to organisational problems – they also harbour risks in terms of data protection, traceability and compliance.

A well-thought-out role and rights concept creates clarity here. It defines responsibilities, maps hierarchies and enables granular access control – down to the project, study or sample level.

In BioARCHIVE, this concept has been fundamentally refined to map both small working groups and complex multi-site structures in a structured manner.
Because modern research environments need more than just a database.
They need a clear structure.

15/04/2026

LVL technologies - MEDEORA
We have once again significantly improved the technical integration between the scanner and the BioArchive software.
The result: a noticeably more efficient workflow in day-to-day operations.
https://medeora.de/2026/04/15/update-optimierte-schnittstelle-zwischen-lvl-safe-rack-reader-und-bioarchive/

09/04/2026

🔹 Post 4 – Responsibility & strategic value (Post 4/4)
Post 4/4 – Access control is a matter of responsibility
Conclusion of our content series on the new roles & permissions concept.
Access control is not just an IT topic.
It is a matter of responsibility.
Anyone responsible for research is also responsible for:
sensitive study data
biological samples
traceability and data protection
Precise access control ensures that:
responsibilities are clearly defined
access remains fully traceable
compliance is achieved without additional overhead
This is exactly what the new roles & permissions concept in BioARCHIVE was designed for:
👉 Field-level access control
👉 Individual roles per user
👉 Easy to configure, adaptable at any time
We provided an overview in the introduction post.
Further information is available on our website.
➡️ BioARCHIVE by MEDEORA – Your Partner for Digital Labs and Connected Research
🗓️ Update available from May 2026
https://medeora.de/2026/03/18/zugriffskontrolle-post-4-4-zugriffskontrolle-ist-verantwortung/

01/04/2026

🔹 Post 3 – Advantages for projects & organisations (Post 3/4)
Post 2/3 – Access control that grows with your studies
Continuing from our last post.
Studies and research projects rarely remain static:
👉 new research questions
👉 new data fields
👉 new team members
A rigid role model quickly becomes a bottleneck.
The key advantage of individually configurable access control:
Roles can be adjusted at any time
New data structures are immediately manageable
Projects can scale without rethinking the system
This keeps BioARCHIVE flexible –
even as studies become more complex.
In the introduction post, we showed that access can be controlled down to every individual data structure.
In the next post, we will explain why this is also crucial from a responsibility and compliance perspective.
➡️ BioARCHIVE by MEDEORA – built for scalable research
🗓️ Update from May 2026
https://medeora.de/2026/03/11/zugriffskontrolle-post-3-4-zugriffskontrolle-die-mit-studien-mitwaechst/

23/03/2026

🔹 Post 2 – Nutzen im Alltag (Post 2/4)
Zugriffskontrolle Post 2/4 – Warum präzise Zugriffskontrolle im Alltag entscheidend ist
Anknüpfend an unseren letzten Post.
Wer Studiendaten oder Proben im Team dokumentiert, kennt die Situation:
Viele Beteiligte arbeiten parallel –
aber nicht alle benötigen dieselben Informationen.
Genau hier zeigt sich der konkrete Nutzen einer fein granularen Zugriffskontrolle:
Jede Person sieht nur die für ihre Aufgabe relevanten Daten
Sensible Informationen bleiben automatisch geschützt
Fehler und Unsicherheiten in der Dokumentation werden reduziert
Das Ergebnis:
👉 Weniger Rückfragen
👉 Weniger Abstimmung
👉 Mehr Fokus auf Forschung und Laborarbeit
Im Einführungs-Post haben wir das neue Rollen- & Rechtekonzept in BioARCHIVE vorgestellt.
Im nächsten Post zeigen wir, welche Vorteile das für Projekte und Organisationen bringt.
➡️ BioARCHIVE von MEDEORA – präzise Zugriffskontrolle für reale Forschungsarbeit
🗓️ Update ab Mai 2026

04/03/2026

🔹 Post 1 – Introduction
New in BioARCHIVE: Access control down to the smallest detail
Anyone documenting study data – alone or together with biological samples – in a team needs a system that is not only flexible, but provides control down to the finest level.
BioARCHIVE is built exactly for this:
👉 Configure data individually
👉 Control access individually
✨ New from May 2026:
The new roles & permissions concept in BioARCHIVE.
With this update, research teams can precisely control access to every single data and sample structure – whether it concerns:
• studies
• projects
• sample collections
• or individual documentation fields
Each user receives a dedicated, tailored role, precisely aligned with their tasks and responsibilities.
This ensures that everyone sees exactly what they should – and nothing more.
Configuration is deliberately simple and fully in the hands of authorised users.
Adjustments can be made at any time – without programming and without external dependencies.
👉 In the next three posts, we explain the practical benefits and advantages of this approach.
➡️ BioARCHIVE by MEDEORA – built for flexible data models and precise access control
🗓️ Update available from May 2026
www.medeora.de

18/02/2026

📧 Last ArticleConclusion of our use case series:
BioARCHIVE in 9 scenariosIn our series of articles, we presented nine very different scenarios – from small academic projects to specialized companies to complex institutions:
• Sample Providers
• Academic Groups
• Public Studies
• Pharma Labs (Form Z)
• External Sample Storage
• Free Version for small projects
• Reproductive Medicine
• Cord Blood Banking
• University Campus
The examples show that BioARCHIVE adapts to the requirements of every organization. Whether you manage a few samples or millions, whether you map internal projects or provide insights to external partners – with BioARCHIVE, you have a platform that reliably supports you.👉 Learn more about BioARCHIVE here: https://medeora.de/

15/01/2026

MEDEORA + LVL Scanner - Sample management at the touch of a button

We at MEDEORA have developed a new interface together with LVL Technologies. From now on, you can read scanner data directly into our software and process it seamlessly.
Our software supports direct connection to the rack scanners from LVL. This makes sample handling in the laboratory easier than ever:

✅ Automated reading of racks
✅ Immediate data transfer to MEDEORA
✅ No more manual typing
✅ Fast, error-free documentation
✅ Greater process reliability for routine and studies

🎥 How it works:
Watch our video to see which steps are no longer necessary in everyday laboratory work, how the connection to LVL scanners is set up in MEDEORA and which benefits you can utilise immediately:

Website: http://www.medeora.deSeamless Sample Management: MEDEORA Now Integrates with LVL ScannerEfficient sample tracking and documentation are crucial in m...

17/12/2025

20/11/2025

📧 Article 7
Sixth use case
Free version for small projects

Research often starts small—a doctoral thesis, a pilot study, a team project. But even with just a few samples or test subjects, a clear structure is crucial.

The free version of BioARCHIVE offers full functionality for up to 100 samples or study cases – ideal for young scientists or small teams who want to work professionally. If your needs grow, you can upgrade at any time.

Your advantages:
• Free entry
• Full functionality even for small projects
• Easy scalability as you grow

👉 Learn more about BioARCHIVE here: https://medeora.de/