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ACEware Systems, Inc.

Name: ACEware Systems, Inc.
Address: 7255 w 98th Ter, Overland Park, KS, 66212, US
Telephone: +17855372937

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United States
Overland Park, KS
ACEware Systems, Inc.

Providing flexible, easy-to-use software that streamlines continuing education operations. Founded in 1988, ACEware Systems, Inc.

evolved from one person’s attempt to manage paperwork for a certificate program into a company that develops software solutions to meet the registration management needs of continuing education, community education and workforce training organizations. Customers gain a valuable business partner when selecting ACEware Systems as their software provider. Our development and support staff includes professionals with real world experience managing and marketing non-credit courses just like our customers. The ACEware staff has over 100 years of experience combined experience in continuing education. Our technical support staff provides unparalleled assistance to help insure your program’s success.

10/06/2026

One click to mark attendance. Done.

Remember paper sign-in sheets?

Pass around the clipboard. Collect it at the end. Squint at handwriting. Type names into a spreadsheet. Realize someone wrote their name illegibly. Cross-reference with registration list. Chase down no-shows.

All that—for basic attendance tracking.

Here's the modern version:
- Open your roster on any device
- Tap to mark present
- Tap to mark absent
- Done

Attendance flows directly into student records. No transcription. No separate tracking sheet. No "I'll enter this later" (which means never).

You can:
- Track attendance by session
- See patterns over time
- Generate completion reports
- Meet compliance requirements

Whether you're tracking for certification requirements, organizational records, or just knowing who showed up—attendance should take seconds, not hours.

Save the clipboard for something else.

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09/29/2026

Real-time seats available. No more overselling.

"I think there's still room in that class?"

That uncertainty is a problem. Either you:
- Oversell and have to turn people away
- Undersell and leave money on the table
- Spend time constantly checking and updating counts (tedious, error-prone)

Real-time capacity tracking means:
- Set your max capacity once
- System tracks registrations automatically
- Available seats update instantly
- Registration closes when full
- Waitlist activates automatically

No more spreadsheet formulas. No more mental math. No more "let me check and get back to you."

At any moment, you know:
- How many seats are filled
- How many are available
- Who's registered
- Who's on the waitlist

Your website knows too—showing accurate availability to potential students.

Confidence beats guessing. Always.

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09/22/2026

Full course? Automatic waitlist with notifications.

A full class isn't a dead end—it's an opportunity.

Without a waitlist system:
- Course fills up
- Interested students see "no seats available"
- They leave
- You never know they existed
- When someone cancels, you scramble to fill the spot
- That interested student already enrolled somewhere else

With automatic waitlist:
- Course fills up
- Student joins waitlist (still captured, still engaged)
- Someone cancels
- System automatically notifies next in line
- Student enrolls
- Seat filled without you lifting a finger

Waitlists also give you valuable data:
- Which courses have more demand than capacity?
- Should you add another session?
- What's your actual market interest?

That student who couldn't get in isn't lost. They're waiting. And when a spot opens—or you add another session—they're ready.

Don't let full classes mean lost opportunities.

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09/15/2026

Every registration triggers instant confirmation.

No delays. No manual intervention. No students wondering if it worked.

Here's what happens automatically:
1. Student completes registration
2. Confirmation email sends immediately
3. Email includes course details, dates, location
4. Calendar invite attached
5. Payment receipt if applicable
6. Student has everything they need

Here's what you have to do:
Nothing.

The system handles it. You can be in a meeting, at lunch, or asleep. Confirmations still go out.

And it's not just about convenience. It's about professionalism.

When a student registers and immediately receives a polished, branded confirmation with all the details—that's their first impression of your organization. It says "we're organized, we're prepared, we value your time."

Compare that to radio silence for 24 hours while someone manually processes forms.

Automation isn't impersonal. It's respectful of everyone's time—yours and theirs.

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09/01/2026

Students register at 11pm. Your system should too.

Think about when people actually have time to research and sign up for training:

- During their lunch break
- After the kids are in bed
- On Sunday afternoon when they're planning the week
- At 6am before work starts

Not 9-5. Not when your office is open.

If your registration process requires business hours—waiting for an email response, calling to reserve a spot, mailing in a form—you're losing students to organizations that don't.

Online registration means:
- A student finds your course at 11pm
- They register right then
- They get instant confirmation
- They wake up enrolled

No waiting. No "we'll get back to you." No losing momentum between interest and action.

And for you? No stack of registration forms waiting Monday morning. No data entry backlog. No playing catch-up.

The registration happens. The system handles it. You see the results.

Modern students expect modern registration. Meet them where they are—even if that's midnight on a Tuesday.

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#24/7Access

08/25/2026

What would your team do with 6 extra hours every week?

That's not a hypothetical. That's roughly what training teams gain when they stop doing manual work that should be automated.

Right now, your skilled staff is:
- Copying data between systems
- Sending routine confirmation emails
- Chasing down payment information
- Building reports from scratch
- Answering questions students could answer themselves

These tasks need to happen. But they don't need humans to do them.

Your team was hired for their expertise. Their judgment. Their ability to solve problems and serve students.

Not for their copy-paste skills.

Imagine if instead of data entry, your team spent those 6 hours:
- Improving course content
- Building partnerships
- Supporting struggling students
- Developing new training offerings
- Actually taking breaks

Automation isn't about doing more with less. It's about doing what matters with the people you have.

Your team has potential that's being buried under busywork. It's time to dig it out.

08/18/2026

3+ hours building a report vs. 1 click.

Let's do the math on your monthly reporting.

Manual reporting process:
- Export data from registration system: 10 min
- Export data from payment system: 10 min
- Combine into master spreadsheet: 20 min
- Clean up formatting issues: 15 min
- Add formulas and calculations: 30 min
- Cross-reference for accuracy: 30 min
- Format for presentation: 20 min
- Review and adjust: 30 min
- Create charts/visualizations: 25 min

Total: 3+ hours minimum

And that's if everything goes smoothly. No data discrepancies. No formula errors. No "wait, this doesn't match what I had last month."

Automated reporting:
- Click "Generate Report": 5 seconds
- Review: 5 minutes (because you should still look at it)
- Done.

That's 3 hours back. Every month.

35+ hours per year.

Almost a full work week—just from reporting alone.

What would you do with an extra week every year?

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08/11/2026

15-25% more revenue.

That's what training organizations typically see when they offer flexible payment options.

Think about it. How many potential students have said:
- "I can't pay the full amount upfront"
- "Can I get an invoice instead?"
- "Do you offer payment plans?"
- "My company needs to pay via check"

And how many times have you had to say "sorry, we only take credit cards" or "we can work something out" (which then becomes a manual tracking nightmare)?

Every "no" is potential revenue walking away.

Every manual workaround is time you're not billing for.

When you can offer:
- Credit/debit cards
- ACH bank transfers
- Invoicing with net terms
- Payment plans
- Cash and check recording
..you remove barriers. You meet students where they are. And you collect revenue that would otherwise go to competitors who can accommodate them.

Payment flexibility isn't a nice-to-have. It's a revenue strategy.

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08/04/2026

15 minutes vs. 30 seconds.

That's the difference between manual registration processing and an automated system.

Manual process (15 minutes per registration):
1. Receive registration form (email or paper)
2. Open spreadsheet
3. Find the right tab
4. Enter student information
5. Double-check for typos
6. Update seat count
7. Create invoice or record payment
8. Send confirmation email
9. File the original form
10. Hope you didn't miss anything

Automated process (30 seconds):
1. Student completes online registration
2. Done.

Everything else happens automatically. Data captured. Seat reserved. Confirmation sent. Invoice generated. Records updated.

Now multiply that difference by every registration you process.

If you handle 500 registrations a year, that's:
- Manual: 125 hours of data entry
- Automated: 4 hours (mostly reviewing, not entering)

That's 121 hours back. Three full work weeks.

Your job is to run great training programs, not to be a human copy-paste machine.

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07/28/2026

250-300 hours per year.

That's how much time training organizations typically spend on manual administrative tasks that could be automated.

Let that sink in.

That's 6-7 weeks of full-time work. Every year. Copying data between spreadsheets. Sending confirmation emails. Reconciling payments. Building reports from scratch. Answering "did my registration work?" for the hundredth time.

What would you do with 300 extra hours?

- Actually improve your training programs
- Build relationships with students and partners
- Develop new course offerings
- Take a real lunch break occasionally
- Leave work at a reasonable hour

The manual work isn't just tedious. It's expensive. Even at a modest hourly rate, that's thousands of dollars in labor spent on tasks a system should handle automatically.

You didn't get into training to be a data entry specialist. You got into it because you believe in education, development, and helping people grow.

Your time should reflect that.

See how CourseGet can give you that time back. Book a demo.

Address

7255 W 98th Ter
Overland Park, KS
66212

Opening Hours

Monday	8am - 6pm
Tuesday	8am - 6pm
Wednesday	8am - 6pm
Thursday	8am - 6pm
Friday	8am - 6pm

Telephone

+17855372937

Website

https://www.aceware.com/

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