04/24/2022
Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Administrative assistant responsibilities:
Answer and direct phone calls
Organize and schedule appointments and meetings
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Provide general support to visitors
Prepare and monitor invoices
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Maintain computer and manual filing systems
Reply to email, telephone, or face to face inquiries
Answer telephone calls and pass them on
Photocopy and print out documents on behalf of other colleagues
Administrative assistant requirements:
Proven admin or assistant experience - One year at least.
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 1 year of experience in the field or in a related area
High school diploma or equivalent; college degree preferred
Employment Type
Full-time
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