09/23/2026
Ever opened an email thread and found "Budget_v3_FINAL_reallyfinal.xlsx" attached for the fourth time?
If your business uses Microsoft 365, there's an easier way: share a link instead of sending a copy.
Save the file in OneDrive or SharePoint, click Share in the top-right corner of Word, Excel, or PowerPoint, and choose who can open it. Pick "Specific people" so only the folks you name get in, and decide whether they can view or edit. Then send the link.
Everyone opens the same file, so there's only one current version, no more "which one is the latest?", and your inbox stops filling up with big attachments.
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