02/11/2022
Input Output Company Description:
Input Output supports organization's with all governance, risk management, compliance, and security (GRCS) needs. Our experience and support extends from the lowest levels of an organization up to helping to guide the direction of our client's businesses while sitting on their board. With our varied capabilities and backgrounds, our clients have come to rely on us to ensure their data is secure, successfully guide their software development projects, meet all of their various compliance requirements, and provide invaluable business development advice. While our primary focus is supporting bio-medical startups due to their extensive security, compliance, and (secure) development needs, we also provide indispensable support to other regulated organizations withing the financial, legal, software development, and automotive industries. Our primary focus at Input Output (iO) is to consistently Be Better in everything that we do (professionally and personally) and that is exactly what it means to be iO. We are looking for the next great candidate to help our clients, our organization, and themselves, Be Better.
Job Description:
We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.
Job Responsibilities:
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Manage executives' email accounts and respond to emails in a timely and accurate manner
• Manage executives' LinkedIn communications
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings and identify action items
• Ensure action items are scheduled and addressed in a timely and accurate manner
• Screen and direct phone calls and distribute correspondence
• Ensure new associates are provided the best onboarding experience possible.
• Support the organization's sales process through scheduling, sending appropriate materials, following up on agreements and ensure they get signed by all required parties.
• Help drive the Input Output company culture.
Job Performance Metrics:
This position will be evaluated for success on the following primary metrics:
• Provide one documented improved policy, procedure, and/or process per month.
Required Skills & Experience:
• 1+ years' experience in a professional environment
• Ability to work both independently and in a team environment with professionals of all levels
• Outstanding organizational, interpersonal and presentation skills
• Excellent written and oral communication skills
• MS Office proficiency including Excel, Word, and PowerPoint
• Familiarity with other office equipment and applications (i.e., copy machines, e-calendars, etc.)
• Ability to multi-task and handle multiple projects at the same time
• Exceptional problem solving, critical thinking, and analytical skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus
• Willingness to travel as needed.
Additional Experience Preferred:
• Previous project management experience
• Experience with regulatory requirements and/or regulatory certification a plus.
Input Output Benefits:
• Flexible working hours and locations
• Work from home availability
• Company provided equipment
• National and international travel opportunities
• Unlimited growth potential
• Develop your position and the growth of the company as you see best
• Profit sharing opportunities
• Work, train, and learn with industry leaders
