SwimTopia

06/18/2026

Hey Team and League Admins! Looking for tips, ideas, and advice from other SwimTopia users? Join our subreddit and become part of the conversation! It's a great place to ask questions, share experiences, and help fellow teams succeed.

https://www.reddit.com/r/SwimTopia

05/20/2026

Summer swim teams across the country aren’t just exploring Meet Maestro anymore—they’re running their meets with it. 🏊

Why? Because once teams see it in action, it’s an easy decision.

✔ Modern, intuitive interface
✔ Easy for volunteers to use
✔ Runs on any computer
✔ Included FREE with SwimTopia

See how much easier meet management can be in this quick side-by-side video. 👇

https://youtu.be/fMnKy0NasCQ

Try it once this season—you’ll see why teams are making the switch.

Here at SwimTopia, our mission has always been to make swimming less work and more fun by creating intuitive tools that simplify the administrative side of r...

05/14/2026

When you refer another team to SwimTopia, and they sign up, your team receives $75 off your renewal fee for each successful referral who lists you as their referrer.

And the best part? There’s no limit to how many teams you can refer.

That means:
Refer 1 team = $75 off
Refer 3 teams = $225 off cumulative
Refer 10 teams = $750 off cumulative

If you know other swim teams, leagues, or school programs looking for better swim team management software, we’d love for you to spread the word or an introduction.

05/06/2026

We’re incredibly grateful for the SwimTopia community ❤️

We recently sent out a short 1–2 minute survey to a select group of customers and would love to hear your thoughts, too.

https://survey.zohopublic.com/zs/MTBBur

04/18/2026

Have you been considering a switch and are curious about what we can do for your team? Join us for a live demo of the many ways SwimTopia can simplify your swim team management, including online registration, volunteer management, meet entries, a custom website, communications, and more. Discover how Meet Maestro will save you hours and enable you to run swim meets effortlessly. Additionally, we’ll preview the SwimTopia mobile app, which helps parents stay informed during swim season. Can’t make it to a live demo? Register for any date, and we’ll send a recording afterward. Sign up now: https://buff.ly/T2LkONP

04/12/2026

Have you been considering a switch and are curious about what we can do for your team? Join us for a live demo of the many ways Meet Maestro™ will simplify setting up and running your meets. We’ll demonstrate setting up your seeding and scoring rules, linking meets with other team(s), using meet templates, running pre-meet and post-meet reports, utilizing data entry shortcuts, entering scratches, integrating with CTS Dolphin, and leveraging our mobile app features. Sign up now: https://buff.ly/EVCyNcN

04/08/2026

REGISTER NOW for our upcoming LIVE Workshop Webinar on MEET MANAGEMENT WITH MEET MAESTRO. We’ll teach you how to set up and run a meet with Meet Maestro. We’ll demonstrate how to set up your seeding and scoring rules, link meets with other team(s), use meet templates, run pre-meet and post-meet reports, use data entry shortcuts, enter scratches, integrate with timing systems, and utilize our mobile app features. Bring your meet-day computer guru! Familiarize yourself with the organization and layout of the Meet Maestro section of our Help Center. To prep — review the section in our Help Center about Meet Maestro. This SwimTopia training will take about two hours. Register Now: https://buff.ly/aqIGUNA

04/01/2026

REGISTER NOW for our upcoming LIVE Workshop Webinar on MEET ENTRIES, where you can learn and ask questions in real time. We’ll show you how to set up a new meet and configure your participation rules and settings. We’ll demonstrate the different meet sign-up options for your families and explain how coaches can manage meet entries and use our easy-to-use relay generator. Have your meet schedule handy and know the rules for meet participation, such as the number of individual and relay events an athlete may swim. Register here: https://buff.ly/wcVi4Z2

03/11/2026

The weekly email series is back with another smart step toward a successful 2026 season!

Week 7 focuses on managing non-meet events — think team parties, pep rallies, fudraisers and more. Keep item request signups organized, track RSVPs, and make sure the fun stuff runs just as smoothly as meet day. 🎉🏊

Check it out and keep building a season your families will love!
https://mailchi.mp/swimtopia/2026summertips_07

03/08/2026

The weekly email series rolls on with another simple step to set your team up for success in 2026!

Week 6 is all about communicating with your team — sharing updates, sending reminders, and keeping everyone in the loop with easy-to-use tools in SwimTopia. Clear communication now means fewer questions (and fewer inbox overload moments) later. 📣🏊

Take a look and keep the momentum going: https://mailchi.mp/swimtopia/2026summertips_06