Hygrets Inc.

24/07/2021

28/02/2020

14/11/2019

Fact number 5:
Every 12 seconds, a large business loses a document.

While the loss of some documents may barely make an impact on an organisation, the loss of others may cause serious problems. As their loss might not be discovered immediately but months or even years later, any attempts at locating them could be rendered futile. The regular rate at which large businesses lose documents is alarming. Storing them within a DMS ensures that these losses don’t occur.

12/11/2019

Fact Number :
3% of paper documents are misfiled, which wastes time trying to retrieve the file.

Misfiling can be a big concern, especially for an organisation handling a lot of documents. Human error is present even in the most diligent workforce, and rectifying the impact it can have in terms of locating misfiled items can be time-consuming and cause major disruption. Having a system in which misfiling can be rectified and information found instantly can be an enormous advantage.

11/11/2019

Fact Number 4:
Document storage is virtually unlimited with EDMS. One terabyte of scanned data is equal to approximately 1,500 four-drawer filing cabinets.

As storage is so vast, the need many companies have to periodically reduce information or archive it in some way is removed, meaning that any time spent on these tasks can be saved. The ability to store so much data is not only space-saving, but there is the vast potential to use many years of stored information for purposes such as the monitoring of behavioural habits and customer trends.

08/11/2019

Fact number 3:
A standard filing cabinet with 4 drawers takes up 9 square feet of office space.

Dedicating storage space to documents can be difficult, especially in smaller offices. Freeing up valuable space is a huge advantage of EDMS. Working environments which customers or clients regularly visit can also benefit from a tidier and less cluttered space, one which can be welcoming and visually more attractive to guests.

07/11/2019

Fact Number 2:
Over half of work time is taken up searching for information

Finding documents can be incredibly time-consuming, especially if storage facilities are located over multiple sites or areas. Reducing the need to physically search for items means that employees can focus on other priorities and become more efficient.

06/11/2019

12 facts of a document management system:
Fact number 1

5% of all paper documents are lost

It is inevitable that physical documents may become lost via being mislaid, damaged or even stolen. Use of EDMS ensures that documentation is safe, and cannot be removed without leaving a clear trail of evidence as to where and when it was accessed.
Only Police and Courts can prove me wrong🤣🤣🤣🤣

23/10/2019

Easy Government Auditing

Dreading a surprise audit? Be prepared and make it quicker and more painless than ever.

It always happens eventually when either the state auditor or another body requests an audit on various subjects including financials, government performance, open records compliance, and other projects. Are your audits relatively painless, or do they take a toll on your agency?

Hygrets' Electronic Document Management System (EDMS) is what you need. Contact us for more information on www.hygrets.com