16/02/2022
# Finance and Admin Manager
**Introduction**
Reddot is a performance agency with clients in Europe, in the United States and Asia. We help our clients to get the most of digital tools to ;
- Test concepts and products
- Conduct Market research
- Drive online growth
- Generate leads
We are a fast-growing agency with a 40% month-on-month growth and a large panel of prestigious clients. [https://reddotgrowth.com/](https://reddotgrowth.com/)
**Our finance challenge**
Our missions are organized in sprints of 2 weeks. So one project contains 4 sprints of 2 weeks in 2 months. As such we are generating a large number of invoices and transactions every month. Our challenge is to keep a good financial model that follows the project terms, gets paid in time by our clients, plans the payments, pays the expenses, keeps a profitable model, and plans for the long term.
We are looking for a Finance and Admin Manager with experience working in a startup or a fast-paced agency environment.
**The duty of the Finance and Admin Manager will be in 4 parts;**
- Cash flow management (40%)
- Expenses and taxations (25%)
- Admin and Visa (25%)
- Financial planning and optimization (10%)
*The % is an estimation of the time spent on duty*
**Duty 1 - Cash flow management**
The Finance and Admin Manager will work closely with the founders and general manager to ensure an organized and ongoing cash flow.
- Keep track of the sales pipeline to anticipate payments and plan the cash flow entry
- Invoice the clients in time to ensure cash flow entry (prepare and send quote, invoice, contract)
- Send invoice reminders to respect the payment terms and payment plan for our clients (with sales team)
- Keep track of the actual cash entry to give visibility to founders on financial performance (Peak accounting)
**Duty 2 - Expenses and taxations**
The Finance and Admin Manager will be in charge of managing the expenses to keep a profitable business model
- Plan and pay resources every month (salary, tools, expenses)
- Record expenses in accounting software (Peak accounting)
- Work closely with a partner for tax report and account payable
- Ensure tax compliance
- Keep track of the expenses to provide visibility to founders and generate financial previsions
**Duty 3 - Admin and Visa**
The Finance and Admin Manager will be in charge of managing the administrative tasks related to the company
- Handle relation with the insurance
- Handle the tasks related to VISA applications for foreign Staff (BOI Visa)
- Manage the contracts for employees
- Manage the relationship with the government for BOI requests
**Duty 4 - Financial planning and optimization**
The Finance and Admin Manager will work closely with the founders to plan the finance of the company
- Prepare, sustain and monitor a financial dashboard with all cashflow, expenses, and previsions which will be our financial compass (Peak accounting software)
- Advise the founders on what are the financial challenges and opportunities for the agency on a weekly and monthly basis (if possible)
- Work on the financial structure of the company (BOI in Thailand)
*This 3rd duty shall be an important part on the long term when the finance team will get bigger*
**General**
- You are details oriented and not afraid to work on operations
- You speak English and can communicate with founders (foreigners)
- You have experience in finance and accounting preferably in an agency or a startup (5 years experience)
- You have an analytical mindset that allows you to analyze data and provide recommendations
- You are aware of accounting law and International finance
- You have worked on visa for foreigners before
**Conditions**
- Office in Central Bangkok
- Part time remote possible managed on slack, Monday, and google meet
