Solarsys - QuickBooks & MoneyWorks Accounting Software

12/05/2026

QuickBooks users — have you run into this before?

You update the Location on a bill in QBO, reprint your reports… and the Bank Transaction Report still shows the wrong Location.

Here's what's happening: the Bill Payment captures the Location when it's first saved, and it doesn't automatically update when you change the Bill later.

The fix? Open the Pay Bill transaction, untick the Bill, tick it again, and save. That's it!

We wrote a full guide explaining why this happens and how to fix it for both Bill Payments and Receive Payments.

https://solarsys.sg/2026/05/12/quickbooks-online-location-not-updating-on-bill-payment-heres-the-fix/

Found this helpful? Save this post or share it with someone who uses QBO!

When you update a Bill's Location after it's already been paid, the P&L by Location Report will reflect the change — but the Bank Transaction Report won't.

08/04/2026

"I have the stock... I just don't know WHERE it is." 🤦‍♂️

If you’re a small business owner using QuickBooks Online, you’ve likely run into the 'multi-location' wall. QBO is great, but it doesn't natively tell you which warehouse or storeroom your items are in.

In my latest blog post, I share a practical, "no-cost" workaround using Product Categories that lets you:

- Track stock in multiple places.
- Keep your product list clean and professional.
- Run accurate stocktake reports by location.

https://solarsys.sg/2026/04/08/how-to-track-multiple-inventory-locations-in-quickbooks-online-without-expensive-add-ons/

A practical workaround for small businesses managing stock in more than one place — without expensive add-ons.

21/03/2026

Selamat Hari Raya Aidilfitri
We wish you and your family a blessed Hari Raya, filled with love, joy, and peace.

14/02/2026

Wishing you and your loved ones a vibrant and prosperous Year of the Horse.
May it bring you good health, success, and abundant joy.

新年快乐， 万事如意！

01/12/2025

Struggling with GST on reimbursements in Singapore? Get clarity on acting as a principal, and learn how to handle billable expenses correctly in QuickBooks Online. Our latest guide gives you step-by-step tips to ensure your accounting is IRAS-compliant and your P&L statement stays accurate. Check it out now!

https://solarsys.sg/2025/12/01/quickbooks-online-handling-billable-expenses-and-gst-reimbursement-in-singapore/

Struggling with GST on reimbursements in Singapore? Get clarity on acting as a principal, and learn how to handle billable expenses in QuickBooks Online.

20/10/2025

Happy Deepavali

May the festival of lights bring joy, peace and prosperity to you and your family.

Have a great holiday.

24/09/2025

Did you know? When you print a customer statement in Reckon Accounts (QuickBooks Asia), the option you choose makes a big difference.

🔹 All Open Transactions → shows only unpaid invoices today
🔹 Statement Period → shows all transactions in a date range (paid + unpaid)

If your customer says their statement looks “wrong,” it’s often just a matter of choosing the right option.

I wrote a quick guide with a real example to show how it works

https://solarsys.sg/2025/09/24/how-to-print-a-statement-in-reckon-accounts-quickbooks-asia/

Ever print a statement in Reckon Accounts (QuickBooks Asia) and wonder why invoices are missing?

16/09/2025

Attention QuickBooks Online Users!

Big changes coming to how you track transactions in QuickBooks!
Intuit is phasing out the Tags feature:
- May 2025: No more new tags
- May 2028: Complete removal

Why should you care?

If you use tags to track multiple categories per transaction (like tracking both "Christmas Sales" AND "Salesperson Grace" on the same invoice), you need to act.

Good news: Custom Fields are the replacement and they're actually more powerful!
- Dropdown menus
- Better organisation
- Up to 100 options per field

Singapore businesses: No official timeline for us yet, but it's coming. Better to prepare now than scramble later!

What to do:
- Check how you currently use tags
- Plan your custom field setup
- Start the transition on new transactions

Need a step-by-step guide? We've written a complete migration tutorial to help you through this change smoothly.



Good news: Custom Fields are the replacement, and they're actually more powerful!action-plan/

QuickBooks Online is phasing out Tags. Learn the sunset timeline, why Custom Fields are the best replacement, and how to migrate your data. Get your action plan now.

14/08/2025

"Simple question: How do I enable multi-currency in QuickBooks?"

Well... It may sound simple, but it's complicated! 😅

Sure, turning on the feature takes under a minute, but that's just the beginning. Once it's on, you'll face questions like:
- What exchange rate should I use?
- Customer paid in a different currency—help!
- How do I handle bank fees in foreign transactions?
- What happens when payment rates differ from invoice rates?

Here's the reality: QuickBooks is like a car - it works great when you know how to drive it. However, multi-currency accounting necessitates a solid understanding of accounting principles to effectively manage exchange rate differences and complex scenarios.

If accounting terms make your head spin, get help from a professional first. Trust me, it's cheaper than fixing mistakes later!

Has anyone else been down this multi-currency rabbit hole? Share your experiences below! 👇

https://solarsys.sg/2025/08/14/how-to-activate-multi-currency-in-quickbooks/

QuickBooks is like a car - it works when you know how to drive it. However, multi-currency accounting required an understanding of accounting principles.

15/07/2025

How Does QuickBooks Online Handle GST?

QuickBooks Online takes care of the tricky bits for you. It sorts out the setup, does the maths, and handles reporting so you can get on with running your business.
Upon switching on GST in QuickBooks Online, QuickBooks automatically:
- Creates all the GST ledger accounts you need
- Sets IRAS as your default tax agency
- Updates the tax table with the latest GST codes and rates, ready to use.

Can you undo GST returns in QuickBooks Online? Yes! Discover how to reverse filings and delete incorrect GST payments (or refunds) in QBO Singapore.