23/05/2020
5 Ways to Secure Data on Video Conferencing Platforms in a Remote Work Environment
1. Keep tabs on access
It’s critical to monitor which corporate IDs are logged into your instance and which additional tool sets are attached to it. Security and IT should mandate that all business communications take place over corporate licensed instances rather than free accounts anyone can use. Consider enhancing your web security with a solution that gives you visibility into which employees are accessing Zoom or other video conferencing tools.
2. Educate users on how to control access to meetings
It’s important to ensure meetings include only the people who are supposed to be attending. Most video conferencing applications allow users to create a specific meeting ID that can be reused for general meetings. But in cases where meetings have large numbers of attendees, encourage employees to create unique meeting IDs. Beyond that, video conferencing apps allow different ways to control who attends. Make sure employees are aware of features like waiting rooms, how to disable video sharing, and how to mute participants as a group or at the individual level. Show employees how to require passwords for participants to join sensitive meetings. Zoom now enables waiting rooms by default and requires passwords for meeting rooms. Other vendors may follow suit, but it’s worth either controlling those settings as an admin.
3. Set controls to restrict the movement of call recordings
Most videoconferencing applications allow users to record meetings. And they usually allow a user to store the recording on the local endpoint device that hosted the meeting, or in the cloud. If a user chooses to save meeting recordings to the local machine, you can create a policy within your Data Loss Prevention (DLP) solution—if you have one in place—that automatically limits the movement of that type of file using file fingerprinting.
To be continued
