17/03/2020
references for those need it. :)
from: DDIA Hub Mgmt for:clients references purpose
Internal
1. (PIC:HR) MEMO to staffs
1-1. for closure till 31 march (retail & HQ)
1-2. hospital contact no. for those needed
1-3. RM600/mth, EIS contact no. according to government announcement to claim during unpaid period for quarantine (refer to FB post i shared > https://www.facebook.com/Jab.PerdanaMenteri/posts/2815754731852016) refer to any updated govern info in case outdated.
1-4. HR to do daily roll-call during lock-down(Mon-Fri) to check every employee status (basically, mgmt need to know how many employees are fit to work once resume work... it will help mgmt to handle crisis/unforseen situation better)
1-5. Company will comply with the Malaysia Law and any announcement on law changes during the lock down period.
1-6. Any employee have any further questions can refer to HR (Aina, and her assistant... anything Aina not sure only refer to top mgmt)
2. (PIC:HR) Compile employee contact list in excel. HR, Management should have it, in case need to reach.
2-1. contact list should INCLUDED secondary close contact (family member) in case primary contact not reachable.
3. (PIC:mainly account team, and those have important data to backup) Run backup on any important data(excel,sql accouting database, and etc) to external HDD/cloud.
4. (PIC:warehouse) Make sure all area are properly LOCKED/chain down. use pallet/vehicle to block entrance to prevent break-in IF NEEDED. organize stocks properly.
5. (PIC:???) Have CCTV access through online IF CAN.
6. (PIC:????) IF warehouse power-down/trip who incharge to on it back. server, cctv and etc.
7. (PIC:????) unnecessary power plug, please UNPLUG it. (those computer,printer,equipment no use 1.)
External
1. (PIC: account team) MEMO to customers
1-1. memo to customers about closure till 31 march.
1-2. how and who, customers/dealer can reach you (more than 1 person)
2. (PIC: purchaser) MEMO to supplier and forwarder/shipment agency
2-1. memo to suppliers about closure till 31 march.
2-2. any shipment unable to receive, request to postpone it.
3. (PIC: admin/account/salesman) compile all customers contact list in excel. key person/Top Mgmt should have it.
4. (PIC: marketing???) post in website/facebook.
NOTE: Lock Down till 31march is alot of days, anything can happen. Break-in, power trip like always happen... is better to be safe than cure.