01/10/2021
5 Automations: How automation can help you manage twice more trips with the same team?
Have you been lied to that you need to hire more people to handle more trips?
Do you feel that you are losing time by doing manual tasks?
Do you feel that you are missing a clear overview of your company?
A clear status on your profit per trip?
A clear status on your supplier reservations?
As a Tour Operator, your mission is to look after the finer details of the trips that you organize.
But it’s not always easy.
With all the different activities that you need to handle in your day to day work, managing a trip can be very complex.
With all the different activities that you need to handle in your day-to-day work, managing a trip can be very complex.n what’s really important:
“Your client perfect trip”
This is what will make you different from your competitors, this is what will give great reviews by your clients.
We specialize in helping Tour Operators increase their efficiency and reduce the time of each one of the steps of your trips using automation.
We have many clients worldwide that are already using MYT.
They achieve an increase in their quotation response time from 4 to 5 days to 24H, reduce their quotation calculation mistakes by 95% and have a clear overview of their company activity.
How do we do that?
Using automation!
Here are 5 automations that any Tour Operator should use in their day to day work:
1: Automate your Itinerary creation process
Without Automation:
When you design an itinerary, you need to imagine the perfect itinerary for your clients, look for the right content to add, choose the right picture to show, and prepare & present the document to your client. And it’s very important that it looks amazing because this will increase your conversion rate!
With Automation:
When you design an itinerary, you ONLY need to imagine the perfect itinerary for your clients.
All the content, pictures will come automatically because once you have found the perfect description and pictures for a place you should reuse it again & again, of course you can make some adjustments specifically for your client,
The document itself will also be generated automatically with your branding.
All the content, pictures will come automatically because once you have found the perfect description and pictures for a place you should reuse it again & again, of course, you can make some adjustments specifically for your client,
Imagine the time that you will earn on this single process!
2: Automate your quotation calculation process
Without Automation:
Before, calculating a proposal for your clients, you had to manually search for and input in your quotation tool ( Excel … ) the prices of all relevant suppliers included in your itinerary. This increased the likelihood of operator entry errors and loss of profit.
You already searched for your suppliers to create the itinerary. Why should you search again in another place for their prices?
With Automation:
You need to have access to your supplier’s catalog prices very easily from your itinerary tool and keep an organized & up to date catalog to simply choose what you want to add to your quotation.
More than that, if you know that every time you go to an activity, the price is the same, why should you, on each quotation, select this price?
It should be added automatically to your calculation.
3: Automate your registration process:
Without Automation:
Participant registration is a laborious process that begins with receiving participant’s details in multiple ways: Pdf, Excel, Word, or even by email. You then had to manually add those details into your logistics system to generate your rooming list, flight list, etc. This is a very slow process, wide open to human error.
Why should you add manually those details to your logistics system?
With Automation:
Let your client do the job for you!
They need anyway to send you those details, your logistics system should be able to import those details automatically and then you get rid of those manual entries and you can focus on your job.
4. Automate your Reservation process
Without Automation:
Making & managing your supplier's reservation is not an easy task. You need to contact all your suppliers manually to make a booking, update them on every change, and sometimes produce a voucher per reservation.
You need also to have a clear overview of your reservations per trip to make sure that you did not forget anything. Any errors are critical there.
With Automation
When you calculate your quotation, you already select your supplier and service from his supplier’s catalog so you should be able to automatically send a reservation request to your suppliers from here.
5. Automate your reports
In order to manage your company in the best way, you need to be able to have a clear overview of your company through your reports.
Without Automation:
Keeping up to date your reports is very important but also very time-consuming. On every change, you need to update your different reports!
Now, this is why I developed Manage Your Trip.
We help Tour Operators increase their efficiency using automation so they can focus on what is really important: “their client’s perfect trip”
If you are a Tour Operator and you want to double the number of tours you can handle with the same click the link, schedule your demo with one of my team members!
www.manageyourtrip.com
P.S. My name is Raphael Amzallag and I founded MYT in 2012, after my years as a tour guide in Israel showed me the stress and disorganization that plagued tour operators Determined to solve this pain, I earned first my Computer Science Degree, to develop a Tour Operator solution, and then my MBA, to be able to manage the company.
