Colleague Software - recruitment software

Colleague Software - recruitment software Recruitment Software for Specialist Recruiters 01603 735935 - [email protected]

Operating since 1995 with an experienced and passionate team of technical staff, Colleague has a long and proud heritage of recruitment software innovation and a comprehensive understanding of the recruitment industry. With an emphasis on adaptability, functionality and productivity, Colleague's recruiting software has continuously evolved to suit the changing needs of niche and specialist recruit

ers – being both scalable and customisable. Offering flexible recruitment solutions, professional consultancy, training, and quality user and technical support - our recruitment software is used in over 28 countries by customers in varying niche sectors to automate everyday tasks. Handling the entire placement process, from registration and search, to timesheet management and invoicing, Colleague’s recruitment system covers every area of the modern consultancy, including finance, marketing, business development and compliance. Our recruitment database gives managers a comprehensive and adaptable set of tools and monitors which helps them to inspire the very best performance from their people and stay in complete control of their business. Colleague works closely with third party partners to ensure that its recruitment software offers a comprehensive range of solutions to your business needs. Our partners include organisations like Microsoft − ensuring that Colleague’s integration with products such as Outlook, Excel and Word is as robust and as seamless as possible − and Sage, providing flexible integrated back office integration. With an attitude of integrity, respect and honesty, Colleague Software has built strong two way relationships with its clients and boasts of a proud track record of loyalty and retention – demonstrated in our case studies and LinkedIn recommendations – an approach that has resulted in recruitment software that is uniquely suited to the modern consultant.

05/12/2025

🍾 COLLEAGUE UPDATE ANNOUNCEMENT 🍾

📅 Colleague will be upgraded this weekend with our latest release: 25.11.02.

This release will include:

➡️ Colleague AI Email Templates via Azure Foundry
➡️ Summary View Update
➡️ Ability to set Longlisted By & Shortlisted By when running workflow
➡️ Update to Exact Match Check on New Record Creation Dupe Check
➡️ Requirement Candidates > Candidate Mobile Number is now a ‘Click to Dial’ link
➡️ Email Form Updates - Bcc Field & Template Selection
➡️ Parse Records Sub Menu
➡️ Candidate & Contact Portal Updates
➡️ Search Bar Added to Reports Maintenance
➡️ User Group Added to User Menu
➡️ Other Minor UI Updates
➡️ Bug Fixes

ℹ️ Our Release Notes are available here: https://lnkd.in/eCiS9tAJ

As always, any and all feedback is welcome.

07/11/2025

🍾 COLLEAGUE UPDATE ANNOUNCEMENT 🍾

📅 Colleague will be upgraded this weekend with our latest release: 25.10.03.

This release will include:
➡️ Parse Job Spec to Create New Requirement
➡️ Create Placement Search from Candidate, Company and Contact Search Result
➡️ All Licenced Users (Reporting Parameter)
➡️ API - Search Requirements & Placements (including Custom Fields)
➡️ Enable Offers based on a User Group Permission
➡️ Ability to edit a Social Media Link URL
➡️ New IR35 Status Field
➡️ Potential Value Calculation Setting
➡️ Mobile UI 'TEL' Protocol Global Setting
➡️ Update to 'Attach Spec CV' option on the Email form
➡️ Candidate Portal Updates
➡️ Other Minor UI Updates
➡️ Bug Fixes

Our Release Notes are available here:
https://services.colleaguesoftware.com/online-help/colleaguev7/page/251003

As always, any and all feedback is welcome.

06/06/2025

🍾 COLLEAGUE UPDATE ANNOUNCEMENT 🍾

📅 Colleague will be upgraded this weekend with our latest release: 25.05.03.

This release will include:

➡️ Form Builder
➡️ Hours/Duration Type on Requirement/Offer/Placement
➡️ Remove Option Added to View Documents
➡️ Undo Mark As Leaver
➡️ User Group Filter on Visibility of History Codes
➡️ Admin > Teams - Active and Licenced Filters (and Move Team/User filter)
➡️ Ability to Edit a History Item - API
➡️ User Group Filter added to Notes Maintenance
➡️ Requirement Candidate Source Field Change
➡️ Include changes made in Bank Details Updates
➡️ Hide non 'Active' Note tabs on Search
➡️ Add 'Remove Document' option to Checklist to the Portal
➡️ History Document - Select Document Type/Index when the user clicks 'Attach Document'
➡️ Bank Details - Account Name should be mandatory in any scenario
➡️ Bug Fixes

Our Release Notes are available here: https://services.colleaguesoftware.com/online-help/colleaguev7/page/250503

Our new Browser Extension Tool will also be released in June. More details on this to follow shortly.

As part of our next sprint, we'll be working on:

🔜 AI Generated Job Description
🔜 Parse Job Spec to Create New Requirement
🔜 Performance Enhancements to improve the speed of loading records
🔜 Performance Enhancements to improve the speed of searching documents
🔜 Performance Enhancements to improve the speed of searching/loading history

And more...

As always, any and all feedback is welcome.

02/05/2025

🍾 COLLEAGUE UPDATE ANNOUNCEMENT 🍾

📅 Colleague will be upgraded this weekend with our latest release: 25.04.02.

This release will include:

➡️ Checklist functionality added to Candidate Portal
➡️ Quil Integration
➡️ Ability to set your own unique lookup codes when creating new codes
➡️ Extra Custom Field Permissions
➡️ Import Leads from CSV Spreadsheet
➡️ Option to Add History Document to Record
➡️ Upload Documents From Local PC To Template
➡️ Mandatory Fields on Company based on Company Type
➡️ Ensure Potential Duplicates are presented to Users when they hit 'Save'
➡️ New UGP for Company > Placement Checklists
➡️ Commas in User Overview Panel numbers
➡️ New 'Payment Address' filter to Candidate Payment Addresses
➡️ Bank Details - Cleaner UI for Mandatory Fields
➡️ Bank Details - Sort Code and account number formatting
➡️ Bulk Emailing UGP against specific entities
➡️ Global Setting to Default Rejected By when Rejecting a Candidate on a Requirement
➡️ WhatEx Icon Update - Icon now only appears if record is uploaded to WhatEx account
➡️ Bug Fixes

Our Release Notes are available here: https://services.colleaguesoftware.com/online-help/colleaguev7/page/250402

As part of our next sprint, we'll be working on:

🔜 Form Builder for Candidate, Contact and Company records
🔜 Ability to Amend Fields Via Outlook Add-In
🔜 Browser Extension Tool Updates
🔜 Hours/Duration Type on Requirement/Offer/Placement
🔜 Add Remove Option to View Documents (Selected Candidate only)
🔜 AI Generated Job Description
🔜 Parse Job Spec to Create New Requirement

And more...

As always, any and all feedback is welcome.

28/03/2025

🍾 COLLEAGUE UPDATE ANNOUNCEMENT 🍾

📅 Colleague will be upgraded this weekend with our latest release: 25.03.02.

This release will include:

➡️ Include Document Settings for Formatted CVs
➡️ 'Send Document' option on the Documents tab
➡️ Create Document - 'Open Document' Option
➡️ Option to add User Group to Templates
➡️ Ability to lockdown documents?
➡️ Maximum number of recipients Global Setting for bulk emailing
➡️ Arrows on User Settings to move User/Team Overview panels up and down
➡️ UGPs to view Parse Candidate CV and Parse Contact
➡️ UGP to view Campaigns
➡️ UGP Permissions around the Excel option on Reports
➡️ Default Saved Searches Naming Convention
➡️ UGP for Candidate Status Field
➡️ 'Copy Document' now creates a 'Document Copied' History
➡️ 'Rename Document' now creates History to track renaming of Document
➡️ Name Change - Update Placements Choice added to History
➡️ Minor UI Updates
➡️ Bug Fixes

Our Release Notes are available here: https://services.colleaguesoftware.com/online-help/colleaguev7/page/250302

As part of our next sprint, we'll be working on:

🔜 Form Builder for Candidate, Contact and Company records
🔜 Ability to Amend Fields Via Outlook Add-In
🔜 Browser Extension Tool Updates
🔜 Add Checklist functionality to Candidate Portal
🔜 Import Leads from Excel Spreadsheet

And more...

As always, any and all feedback is welcome.

28/02/2025

🍾 COLLEAGUE UPDATE ANNOUNCEMENT 🍾

📅 Colleague will be upgraded this weekend with our latest release: 25.02.02.

This release will include:

➡️ CV Parser Enhancements
➡️ Return On Investment Report Update
➡️ User Login History
➡️ Option to Disable 'Privacy' Setting on Emails
➡️ Naming Convention Setting for Documents Created within Colleague
➡️ Postcode Validation Check
➡️ Convert Placement Search Result to Create Candidate, Company or Contact Search Results
➡️ Lots of Additional User Permission Settings Added to the System
➡️ Option to Assign Multiple Default Indexes to a Document Type
➡️ Ability to multi-select 'Resourced By' & 'Placed By' fields on the Offer/Placement Selection Screen
➡️ 'Include Completed' filter added to Checklist tab
➡️ GDPR Consent Denied Label and Alert Wording Global Setting
➡️ Bug Fixes
➡️ And more...

Our Release Notes are available here: https://services.colleaguesoftware.com/online-help/colleaguev7/page/250202

As part of our next sprint, we'll be working on:

🔜 Form Builder for Candidate, Contact and Company records
🔜 Ability to Amend Fields Via Outlook Add-In
🔜 Formatted CV Document Settings
🔜 Option to set User Group settings to Templates
🔜 Ability to 'Lockdown' Documents
🔜 Maximum Number of Recipients Setting for Bulk Emails

And more...

As always, any and all feedback is welcome.

31/01/2025

🍾 COLLEAGUE UPDATE ANNOUNCEMENT 🍾

📅 Colleague will be upgraded this weekend with our latest release: 25.01.02.

This release will include:

➡️ Mobile Friendly Version of the Portal
➡️ Social Media Links added to the CSV Record Import Process
➡️ Templates Now Merge on Selection (Single Recipient Only)
➡️ 'Company Type' added to 'Update Fields' option on Company Search Results
➡️ 'Favourites' now included on the 'Remove from Lists' table
➡️ Enhancements to the default Placement Value calculation
➡️ 'Add to WhatEx' function on Candidate/Contact Search Results Enhanced
➡️ Lookup Code now visible on Lookup
➡️ Hidden Extended Parameter Added to signify that an Email was sent from Colleague
➡️ Bug Fixes

Our Release Notes are available here: https://services.colleaguesoftware.com/online-help/colleaguev7/page/250102

As part of our next sprint, we'll be working on:

🔜 Form Builder for Candidate, Contact and Company records
🔜 Ability to Amend Fields Via Outlook Add-In
🔜 Browser Extension Tool Updates
🔜 CV Parser Enhancements
🔜 Performance Improvements

And more...

As always, any and all feedback is welcome.

08/11/2024

🍾 COLLEAGUE UPDATE ANNOUNCEMENT 🍾

📅 Colleague will be upgraded this weekend with our latest release: 24.10.03.

This was a slightly longer development sprint due to how the dates fell in October, but it's enabled a longer list of enhancements. 👍

This release will include:

➡️ Ability to Search over other Users Lists
➡️ New Requirement Activity Report
➡️ Automated SMS - Delivery Status Check
➡️ Ability to Upload Multiple Documents to Records
➡️ Alert Levels added to Leads, Requirements and Offer/Placements
➡️ Link to Candidate > Create Contact feature updated with option to copy details from Candidate
➡️ Link to Contact > Create Candidate feature updated with option to copy details from Contact
➡️ Enhanced Password Reset Process
➡️ Default Wildcard Settings for Selection Screens and Lookups
➡️ When editing Bank Details, option to update all existing Offers & Placements
➡️ Candidate Birthday Search
➡️ Import Records feature updated to include Preferred and Previous Job Titles & Skills
➡️ WhatEx Integration Updates
➡️ Enhanced Interview Note Settings
➡️ 'Allow Target' Setting on History Codes
➡️ 'Click to Dial' now triggers Create History process on Summary View
➡️ Candidate & Contact Portal UI Updates
➡️ Candidate Portal updated with ability to Edit Skills
➡️ Other Minor UI tweaks (including restoring the Organisation Chart to the Company/Contact)
➡️ Bug Fixes and Performance Improvements

Our Release Notes are available here: https://services.colleaguesoftware.com/online-help/colleaguev7/page/241003

As part of our next sprint, we'll be working on:

🔜 Form Builder for Candidate, Contact and Company records
🔜 Ability to Amend Fields Via Outlook Add-In
🔜 Website Plugin Enhancements
🔜 Daily Planner UI Updates
🔜 Bulk Update Records from Search Result
🔜 Ability to Change the name of Requirement Terms (Contract, Permanent, Rolling Contract, FTC)
🔜 Update Boolean Search to check Skills Aliases (Semantic Search Enhancement)

And more...

As always, any and all feedback is welcome.

04/11/2024

🌍 International Stress Awareness Week: Prioritizing Mental Well-being at Work 🌍

In today’s fast-paced world, stress is an inevitable part of our lives, especially in the workplace. As we observe International Stress Awareness Week, it’s crucial to recognize the impact of stress on our mental and physical health and take proactive steps to manage it.

Here are some effective strategies to help reduce stress at work:

💫 Prioritize and Organize: Break tasks into manageable chunks and prioritise them.
💫 Use tools like to-do lists and calendars to stay on track without feeling overwhelmed.
💫 Take Regular Breaks: Frequent breaks can help clear your mind and improve productivity. Step away from your desk, take a walk, or practice deep breathing exercises.
💫 Stay Connected: Build a support network with colleagues. Sharing your thoughts and concerns can provide relief and foster a sense of community.
💫 Set Boundaries: Establish clear boundaries between work and personal life. Avoid checking emails after hours and ensure you have time to unwind.
💫 Practice Mindfulness: Incorporate mindfulness techniques such as meditation or yoga into your daily routine. These practices can help you stay grounded and reduce anxiety.
💫 Seek Professional Help: If stress becomes overwhelming, don’t hesitate to seek support from a mental health professional. It’s important to address stress before it leads to burnout.

Remember, taking care of your mental health is just as important as your physical health. Let’s use this week to raise awareness and promote a healthier, more balanced work environment.

Stay mindful and take care! 🌟

Earlier today we ran a 'What's New?' webinar for the Colleague release: 24.09.02.If you were unable to join, please find...
04/10/2024

Earlier today we ran a 'What's New?' webinar for the Colleague release: 24.09.02.
If you were unable to join, please find the following link to access the recording: https://www.youtube.com/watch?v=-1TJ89kfZWE
We welcome your feedback.

Welcome to our 'What's New?' Webinar series, this is summary of the changes made to Colleague as part of our latest release: 24.09.02.

27/09/2024

🍾 COLLEAGUE UPDATE ANNOUNCEMENT 🍾

📅 Colleague will be upgraded this weekend with our latest release: 24.09.02.

This release will include:

- WhatEx (WhatsApp) Integration
- List Missing Mandatory Fields Alert
- New Requirement Summary Report
- 'Payment Terms' field added to Company Invoice Details
- Placement Selection Screen updated with new Multi-Select Type
- Duplicate Check setting on 'Import Timesheets'
- Yes/No Setting to Activate Extra Note Tabs
- Search Contacts option added to Company Contacts table
- Apollo Integration Update
- Portal Enhancement Setting to include 'Placed By' User on Portal Notifications
- Minor UI Updates
- Bug Fixes

Our Release Notes are available here: https://services.colleaguesoftware.com/online-help/colleaguev7/page/240902

Our WhatEx User Guide is available here: https://services.colleaguesoftware.com/online-help/colleaguev7/page/whatex

In our next sprint we'll be working on:

- Form Builder for Candidate, Contact and Company records
- Alert Settings on Offer/Placement, Requirements and Leads
- Ability to Search over other Users Lists
- Ability to Amend Fields Via Outlook Add-In
- And more...

As always, any and all feedback is welcome.

Address

Norwich
NR136GA

Opening Hours

Monday 8:30am - 6pm
Tuesday 8:30am - 6pm
Wednesday 8:30am - 6pm
Thursday 8:30am - 6pm
Friday 8:30am - 6pm

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