Ostara Systems Ltd - CAFM CMMS

05/06/2026

Happy World Environment Day!

At Ostara Systems, we believe that big changes start with everyday actions. We’re not just talking about a greener future—we’re actively building it right here in our workplace.

Here are some of the ways we are doing our part:
- Comprehensive recycling programmes: ensuring that waste is minimised and resources are reused responsibly
- Optimised office environment: efficient use of sensor lights and temperature management prevents excessive energy use
- Driving Change: Our corporate fleet of vehicles are all EVs, resulting in no harmful GHG or air pollutant emissions

Every step counts, and we are committed to keeping the momentum going! We encourage every one to do their bit - found out more about what you can do to help the environment here: https://zurl.co/SQAzW

Find out about the ways in which we can make a positive impact on our local and global environments. BBC Bitesize Scotland Learning for Sustainability article for Second Level CfE.

06/05/2026

We are excited to announce the launch of our new website, which has been completely rebuilt and redesigned. As we continue to evolve our CAFM system to meet the demands of modern facility management, we wanted a digital experience that reflects the power, flexibility, and innovation behind our software.

Whether you are looking to streamline reactive maintenance, automate PPM scheduling, or gain full oversight of your asset management, our new site makes it easier than ever to explore how Ostara can transform your operations.

Check out our new look here: https://ostarasystems.com/

Explore the features, learn about our services, and see how we’re helping organisations worldwide optimise their facilities.

13/03/2026

Numbers don't lie.

Let us share what happened when a leading UK commercial landlord implemented our CAFM solution.
Their challenge was common. Maintain quality and safety. Keep costs under control. Stop drowning in spreadsheets.

Here's what changed in just one year:
→ 10% reduction in reactive maintenance spend. Enough to pay for the entire system.
→ 30% of the central team's time freed up. No more chasing contractors.
→ Customer satisfaction up 18%. Real results their clients could feel.
→ 15% saved on planned maintenance budgets. And the trend is continuing.

The shift was simple but powerful.
Real-time information in the hands of onsite staff. Automated contractor management. No more admin overload.

The team finally had time to focus on their clients. Not spreadsheets.
No IT infrastructure investment. No hidden licence costs. Just better visibility and control.

Curious to learn more? Click here: https://zurl.co/FXuQi

This is exactly why we do what we do. Helping facilities teams work smarter.

What's the biggest time drain in your current FM processes?

A leading commercial landlord in the UK aimed to remain a top provider of quality property & innovation. They needed an effective maintenance management system.

03/03/2026

A major UK high street retailer came to us under pressure.
Online competition rising.
Costs increasing.
Consumer spending slowing.

Their maintenance operation was is desperate need of review.

Excel spreadsheets.
Contractor-provided data.
No accounting integration.
No compliance visibility.

Just a gut feeling that things weren't working.
Here's what changed with Ostara:
→ 12% savings on reactive spend from invoice reconciliation alone.
→ 4% more savings by eliminating duplicate calls and contractor errors.
→ £100,000 in rebates from underperforming contractors in year one.
→ £350,000 total savings by end of year one. System paid for itself.
→ £1 million projected savings by end of year two.

The transformation? End-to-end visibility. Automated contractor allocation. Real performance measurement.
Contractors now log their own jobs. Upload their own certificates. Accept accountability.

The helpdesk team shifted from logging calls to actual contractor management.

Curious to learn more? Find out more here: https://zurl.co/Un5ju

What would your FM team do with that kind of time back?

By implementing the Ostara maintenance management system, a major high street retailer centralised their maintenance activities & contractors. Contact us now.

05/02/2026

Unpopular opinion about facilities management: Your contractors may not be the problem. Your system is.

We have seen this pattern hundreds of times.

FM teams blame contractors for poor performance.
Late responses.
Missing certificates.
Inaccurate invoices.

But here's what we've learned.

Most contractors want to do good work. They just operate in broken systems.

When you give contractors clear expectations, they will often meet them. When you give them real-time accountability, they step up. When you make compliance easy, they comply.

The problem is usually one of these:
→ Unclear SLAs with no measurement
→ No visibility into job status
→ Manual processes that invite errors
→ No consequences for poor performance
→ No recognition for good performance

Fix the system. The behaviour follows.

We have watched the same contractors go from underperforming to exceptional. Same people. Different framework.

Stop blaming. Start enabling.

What has been your experience with contractor performance?

20/01/2026

We are thrilled to announce the official launch of Nexus, the next generation of the Ostara CAFM system! We are incredibly proud to present a platform that is more powerful, more intuitive, and more secure than ever before.

The name "Nexus" was chosen because it perfectly represents the heart of what our system provides: a central link. Nexus acts as the hub for our client's entire facilities operation, eliminating isolated data silos and brings clarity to complex operations, and it scales as our customers grow.

Nexus isn't just a rebrand; it’s a complete evolution of our CAFM system's user interface, which has been designed for maximum efficiency.

Nexus also includes an all new help guide that incorporates advanced AI searching, making it easier than ever for our customers to find the information that they need.

Find out more here: https://zurl.co/SJ7ac

18/12/2025

We are proud to announce the renewal of our software contract with Whitbread PLC, marking the continuation of a successful partnership that first began in 2016.

The software is integral to Whitbread’s operations, enabling the management of their entire FM process. Its use includes built-in contractor management, Legislative compliance monitoring, Finance reporting and much more.

We look forward to continuing to work with and support Whitbread in their Maintenance Management activities.

Find out more here: https://zurl.co/C9ecJ

04/12/2025

People Week 2025 is Here!

At Ostara, we recognise that our staff are the core engine of our success. That commitment is why we proudly host our annual People Week—a dedicated time to invest in our team's well-being, health & safety and professional growth.

Next week, every Ostara employee will have the opportunity to:

Engage with Leadership: Direct, confidential discussions with senior management to share perspectives on company direction and individual experience.
Renew Training: Review and resign critical Ostara policies and training resources, ensuring that they have everything they need to support both themselves and our clients.
Connect: Build stronger professional relationships through planned social events, including a team quiz night and a fun indoor picnic with 'get to know you better' questions.

We look forward to an impactful week of connection and collaboration!

23/10/2025

We're incredibly proud to be an accredited Real Living Wage Employer!

This isn't just about meeting a minimum requirement; it's about making sure every single member of our team earns a wage that truly reflects the cost of living.

Why is this important to us?

It demonstrates our core value that a hard day's work deserves a fair day's pay.

It supports our team's wellbeing and financial security, allowing them to thrive, not just survive.

We know that investing in our people leads to a happier, more motivated, and more productive workplace.

By choosing to pay the Real Living Wage, we're not only investing in our team but also contributing to a more resilient and equitable economy.

Join us in celebrating this commitment to fair pay!

22/08/2025

We were proud to contribute to the latest edition of Tomorrow's FM magazine, which focused on Technology in the FM Industry.

If you're looking to find out more about how CAFM systems can optimise your maintenance activity with Data and Insight, take a look at their article below, or contact us today!

https://zurl.co/yYNzi