ApprovalMax

17/08/2026

Nonprofit finance teams tend to describe their biggest challenges revolve around deadlines. The grant report's due Friday, or the treasurer wants numbers before the board call, and in the report a restricted fund accidentally covered an invoice from March.

By then it's already happened. If that grant paid for something it shouldn't have, it got decided months ago by whoever approved the payment.

Find out why this type of retrospective is symptomatic of a bigger problem: https://eu1.hubs.ly/H0xC9nZ0

13/08/2026

🚀 ApprovalMax is a finalist for Global Small Business App of the Year at the

Ten years of building on Xero, and moments like this still feel just as exciting as day one!

✅ 18,000+ organisations run their approvals with ApprovalMax on Xero
✅ 37M+ approval decisions made in the last 12 months alone
✅ 4.8★ on the Xero App Store

Thank you to our customers for making every one of those numbers real, to Xero for a decade of brilliant partnership, and to the ApprovalMax team who keep raising the bar.

Fingers crossed for the finals! 🤞

13/08/2026

Non-profit finances get looked at more closely than almost anyone else's. Funders want assurance. Boards want evidence. Auditors want a trail they can actually follow.

Which is why non-profits use ApprovalMax. Every transaction is recorded, monitored and approved, so the audit trail builds itself while the work happens rather than being reconstructed afterwards.

See for yourself with a free 14-day trial: https://eu1.hubs.ly/H0xCbBp0

24/07/2026

Most AP fraud advice tells your team to spot the red flags.

But AI-built invoices don't have any. Right supplier, right amount, right tone — designed to pass the exact check a person would do.

The fix can't be a sharper eye. It has to be structural.

Discover how ApprovalMax is your finance team's structural line of defence with a free 14-day trial: https://eu1.hubs.ly/H0x8pnm0

14/07/2026

📣 UK businesses... if you missed the webinar on the Failure to Prevent Fraud offence, It's now available on demand!

Fraud isn't just a big-company problem. If you handle money going out of the business, you're exposed - and this new offence expects you to do something about it.

Robert Brooker from Opus Forensic Accounting joined us to explain what the offence means for finance teams in plain English, and the reasonable steps you can take to protect your business. If you approve invoices, pay suppliers, or sign off expenses, it's worth an hour of your time.

Watch it whenever suits you: https://eu1.hubs.ly/H0wY0xN0

06/07/2026

Tomorrow, we host our webinar on the new Failure to Prevent Fraud offence affecting UK businesses, and what it means for finance teams like yours. There's still space, so reserve your seat here: https://eu1.hubs.ly/H0wK4Sd0

We can't wait for you to join us!

25/06/2026

Every working day, 38 UK businesses close their doors because someone didn't pay them on time.

That's the government's own figure, and it's the reason late payment law is about to get its biggest overhaul in 25 years.

The headline from the Small Business Protections Bill: a hard 60-day cap on payment terms for large firms paying smaller suppliers, with automatic statutory interest on anything paid late. The cost of a slow approval stops being invisible.

Here's the quiet shift for finance teams. An invoice ageing in someone's inbox used to be an admin annoyance. Soon it's a clock running down towards a statutory bill.

Worth knowing where yours get stuck before the rules land.

👉 https://eu1.hubs.ly/H0wtmkt0

02/06/2026

The hardest AP problem to fix isn't a broken process. It's the fact that the people best placed to fix it are the same people drowning in it.

New piece on why "we'll sort it after busy season" keeps costing more than finance teams realise: https://eu1.hubs.ly/H0vrg1q0

28/05/2026

28/05/2026

Most finance leaders have a rough idea of what AP software costs.

Very few know what their current manual process is already costing them.

The numbers are uncomfortable once you see them:

▪️$12.50–$15 to process one invoice manually. Around $4–$5 with automation.
▪️14.6 days average approval time. 3.1 with workflows in place.
▪️ $53 per error caught after payment. At 500 invoices a month and a 5% error rate, that's ~$15,900 a year in rework most teams aren't tracking.

We rebuilt our savings calculator this year to produce numbers a CFO would actually find credible. It applies a 70% realisation rate to time savings, uses real error counts instead of inflated formulas, and keeps compliance risk separate from the headline figure.

A typical scenario (100 invoices, 20 POs, email approvals) comes out at 11x ROI with payback in around five weeks. The old version showed 21x. The new one is lower, and it's the one you can put in front of a CFO without defending the methodology.

The full breakdown is in the blog. And you can find out your specific number in the calculator.

Blog: https://eu1.hubs.ly/H0vGY-40
Calculator: https://landing.approvalmax.com/savings-calculator