ApprovalMax

ApprovalMax Cloud approval workflows for finance and accounting. Get rid of paper trails and email-based approval Approvers act from any device. Ready to get started?

ApprovalMax is AP approval software for finance teams using QuickBooks Online, Xero, and NetSuite. Trusted by 20,000+ businesses around the world, it sits between your accounting platform and every outgoing payment, making sure nothing moves without the right sign-off, at the right level, with the right documentation attached. Finance teams that outgrow email-based approvals use ApprovalMax to aut

omate the entire approval process – from bills and purchase orders to expenses, credit notes, and batch payments. Approval workflows route automatically based on rules you define. And every decision generates a permanent, time-stamped record without anyone having to compile it. Start a free 14-day trial at approvalmax.com

🇦🇺 The CFO Techstack Showcase is landing in Sydney on 13 May, and ApprovalMax will be there!This brand-new event brings ...
28/04/2026

🇦🇺 The CFO Techstack Showcase is landing in Sydney on 13 May, and ApprovalMax will be there!

This brand-new event brings the apps that finance teams actually run on into one room, side by side, so you can see them in action rather than read about them in a deck. It's built for finance leaders scaling on Xero, and for the accountants advising them.

If you're coming, find the ApprovalMax team. We'll show you how finance teams are using approval automation to take control of spend before it leaves the business: every bill routed to the right approver, against live budget data, with a permanent record built as a by-product.

📍 Doltone House, Hyde Park, Sydney
📅 Wednesday 13 May
🕛 12pm – 5pm

Get your ticket: https://eu1.hubs.ly/H0tTpQm0

24/04/2026

Ready to lace up your trainers and join us in London?

Most finance teams find out about overspend when the variance report lands. By then, the money's already gone.Xero is br...
24/04/2026

Most finance teams find out about overspend when the variance report lands. By then, the money's already gone.

Xero is brilliant for tracking what's been spent. But it doesn't stop an over-budget bill from getting approved - it just reports on the damage afterwards.

Real budget control happens at the point of approval, not month-end.

We've just published a piece breaking down exactly why that gap exists in Xero, and what it takes to close it 👇

https://eu1.hubs.ly/H0tQryy0

Still chasing invoice approvals? That's not finance - that's admin.Most approval processes were never designed. They jus...
09/03/2026

Still chasing invoice approvals? That's not finance - that's admin.

Most approval processes were never designed. They just evolved into email chains and manual nudges that eat a lot of hours a week.

But we have the fix: workflows that route, escalate, and audit themselves... so you don't have to.

Read more!
https://eu1.hubs.ly/H0ssz7t0

Handling complex approvals, no matter the distance. Share your feedback on QBO app store, G2, or Capterra.
16/12/2025

Handling complex approvals, no matter the distance. Share your feedback on QBO app store, G2, or Capterra.

Small wins add up – this one stood out. Real impact. Real savings. Got a result like this? Let us know on Xero app store...
09/12/2025

Small wins add up – this one stood out. Real impact. Real savings. Got a result like this? Let us know on Xero app store, G2, or Capterra.

Fully auditable and easy to manage, no matter where your team is. Share your story on QBO app store, G2, or Capterra.
02/12/2025

Fully auditable and easy to manage, no matter where your team is. Share your story on QBO app store, G2, or Capterra.

What’s your favourite thing about ApprovalMax? Here’s what Sarah said. The little things add up fast. Like Sarah’s exper...
25/11/2025

What’s your favourite thing about ApprovalMax? Here’s what Sarah said. The little things add up fast. Like Sarah’s experience? Leave your own on Xero app store, G2, or Capterra.

Registrations are now open for our 2025 Year in Review webinar.Join us to look back at the biggest updates from this yea...
25/11/2025

Registrations are now open for our 2025 Year in Review webinar.

Join us to look back at the biggest updates from this year across Xero and QuickBooks Online, and get a preview of what’s coming in 2026.

Register here 👉 https://eu1.hubs.ly/H0pthRQ0

Seamless, automated, and clear from start to finish. Share your ApprovalMax experience on QBO app store, G2, or Capterra...
18/11/2025

Seamless, automated, and clear from start to finish. Share your ApprovalMax experience on QBO app store, G2, or Capterra.

Stronger controls, faster approvals, fewer errors. Share your ApprovalMax story on G2, SuiteApp, or Capterra.
12/11/2025

Stronger controls, faster approvals, fewer errors. Share your ApprovalMax story on G2, SuiteApp, or Capterra.

If you’re using ApprovalMax with Xero, QBO or NetSuite, this one’s for you. Our product experts (Justin Campbell & Alex ...
11/11/2025

If you’re using ApprovalMax with Xero, QBO or NetSuite, this one’s for you. Our product experts (Justin Campbell & Alex Keselman) will walk you through the biggest updates of 2025 and what’s coming in 2026. Don’t miss it.

🔗 Register here: https://eu1.hubs.ly/H0ptlt20

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