MalinArc

MalinArc 🇬🇧 MalinArc is a purpose built UK operations platform, engineered from the ground up to manage work, assets, locations, projects and field teams.

Built by MalinArc Group to connect planning, procurement, compliance, commercial workflows and delivery in

11/08/2026

Student turnover season. Surveyor flags a broken shelf bracket in flat 9. A carpentry job appears instantly, linked to the finding, the unit, the building card 🏠🔧📋 No manual job creation. No copy-paste.

Explore how MalinArc links inspections to trade jobs for turnover programmes

August. A 200-unit student accommodation block in Leeds. The university accommodation office wants a full turnover statu...
10/08/2026

August. A 200-unit student accommodation block in Leeds. The university accommodation office wants a full turnover status report by Friday, and the property manager has carpentry jobs running across four floors simultaneously.

Every flat needs its own inspection record. Every inspection finding that triggers a carpentry repair needs to link back to that original survey. Every completed repair needs photographic evidence filed against the correct unit. And every invoice from the joinery contractor needs to trace back through the service report, the job, the inspection finding, and the building card for that property.

That chain sounds complicated on paper. In practice, most property managers are running it through a combination of email threads, spreadsheets, and camera rolls that have no relationship to each other. When the accommodation office asks "what's the status of flat 14B?" the answer requires opening four different systems and hoping nothing was misfiled.

MalinArc builds that chain automatically. An inspection finding creates a job. The job creates an assignment with a calendar event for the carpenter. The carpenter's sealed service report links back to the job, which links to the inspection, which links to the building card. When the invoice is issued, the service report seals permanently.

One search. One unit number. The entire history from survey through to settled invoice, with GPS-tagged photographic evidence at every stage.

The accommodation office gets their status report. The freeholder gets their evidence pack. The property manager gets home before 8pm. 🏗️📋



Explore how MalinArc connects inspections to invoices for turnover programmes

September board meetings have a habit of revealing uncomfortable truths about summer works programmes.The budget said £1...
07/08/2026

September board meetings have a habit of revealing uncomfortable truths about summer works programmes.

The budget said £180,000 for external maintenance across the portfolio. The spreadsheet says £167,000 committed. But three purchase orders are still open, two contractors haven't invoiced yet, and nobody is entirely sure whether the car park pressure washing was charged to the maintenance fund or the reserve.

The gap between "committed" and "spent" is where FM directors lose sleep.

MalinArc's treasury tracks both ledgers in real time. Every approved purchase order creates a commitment against the budget. Every recorded invoice converts that commitment into actual spend. The available balance reflects reality, not what someone remembered to update in a spreadsheet last Friday. 📊 🏢

Summer works end. The numbers shouldn't be a mystery when the board asks.



Explore how MalinArc's dual-ledger treasury gives FM directors real-time budget clarity.

06/08/2026

Student accommodation pest inspections before term 🐛🔑

See how MalinArc links pest inspection records to student accommodation building cards.

Late August. A pest control firm is running at full stretch. Wasp nest callouts are coming in daily from three different...
06/08/2026

Late August. A pest control firm is running at full stretch. Wasp nest callouts are coming in daily from three different property management clients, each with their own reporting requirements. One wants a signed PDF. Another wants photos emailed. The third has a spreadsheet template they insist on.

The operations manager spends more time translating one set of completed work into three different formats than her technicians spend on the treatments themselves.

This is a scaling problem disguised as an admin problem. The work is the same. The evidence is the same. The only thing that changes is how each client wants it presented. And every hour spent reformatting is an hour that could have been spent treating the next nest or quoting the next contract.

MalinArc standardises how evidence is captured without losing the flexibility each client relationship demands. Every treatment generates a structured service report with GPS-tagged photos, technician notes, and a clear record of what was found and what was done. The report links to the job, the property, and the purchase order. When the client needs evidence, the sealed report speaks for itself.

For pest control firms scaling beyond two or three clients, the question changes from "how do we capture evidence" to "how do we stop reformatting the same evidence for every client." That second question is the one that determines whether August is profitable or just busy. 🐝 📋 💼



Find out how MalinArc helps pest control firms scale their reporting without scaling their admin.

A plasterer finishes a void turnaround. Three rooms skimmed, ceilings done, all ready for the painters behind. Good work...
05/08/2026

A plasterer finishes a void turnaround. Three rooms skimmed, ceilings done, all ready for the painters behind. Good work, completed on time.

But the property manager needs photographic evidence of every room before the painters cover it. And the plasterer's photos are somewhere in a camera roll mixed with his kid's sports day pictures and screenshots of parking confirmation emails.

Sorting those out tonight after dinner? That's the bit nobody talks about when they discuss "going digital."

MalinArc files photos directly to the job they belong to. Capture the evidence on site, and it lands against the right property, the right job, with a timestamp and location attached. No evening sorting. No hunting through galleries. 🔨 📸

The summer works season is short. The admin that follows it shouldn't stretch into October.



See how MalinArc cuts your post-job admin so you can finish summer works and move on.

04/08/2026

Void property turnaround carpentry 🔨📸

See how MalinArc files your evidence while you work.

Six weeks. That's roughly what's left of reliable dry weather for external works across most of Great Britain.For proper...
03/08/2026

Six weeks. That's roughly what's left of reliable dry weather for external works across most of Great Britain.

For property managers running summer programmes, the maths is brutal. Every day lost to poor documentation, missing contractor evidence, or a disputed service report is a day that cannot be recovered once the rain sets in.

Consider the typical late-summer scenario. A roofing contractor finishes re-felting a flat roof on a housing block. The work is photographed, but the images sit in a camera roll with no link to the property, no timestamp context, and no connection to the purchase order that authorised the spend. Three months later, a leaseholder queries the service charge. The property manager spends an afternoon reconstructing the evidence trail from emails, text messages, and a folder on a shared drive labelled "Roof pics Aug."

That afternoon is the real cost of disconnected documentation.

MalinArc was built to eliminate that gap. When a contractor completes a service report on the platform, the evidence is GPS-tagged, integrity-verified, and automatically linked to the job, the purchase order, and the property record. The report becomes sealed the moment an invoice is issued against it, creating an immutable record that no one can alter after the fact.

For summer works programmes with dozens of jobs running concurrently across multiple sites, this means every completed roof, every repainted facade, every replaced window has a defensible evidence trail before the scaffolding comes down.

The weather window is closing. The documentation should already be watertight. 🏗️ ☀️ 📋



Explore how MalinArc keeps your summer works evidence audit-ready before autumn arrives.

You started this business with a van and a reputation. Now you've got a team of twelve, four active sites, and a growing...
31/07/2026

You started this business with a van and a reputation. Now you've got a team of twelve, four active sites, and a growing list of property managers who want to work with you.

The question isn't whether you need better systems. It's which ones match where you actually are right now.

MalinArc's Business plan was designed for contractor firms at exactly this stage 📈 Teams that have outgrown spreadsheets but don't need bloated enterprise software. You get client-specific rate cards so you're not rebuilding pricing from scratch for every new property manager. Your engineers get clear job assignments with documents attached. Every service report is sealed and traceable the moment it's signed off.

And when you're responding to tenders from multiple clients simultaneously, the whole submission workflow lives in one place ✅

If you're running a specialist trade firm with five to thirty people, this is the plan built around your operational reality 🔧

See how it works at malinarc.com 🌐



See how the Business plan supports your growing team at malinarc.com

30/07/2026

Holiday handover without the panic 🏢✅

Explore building cards at malinarc.com

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