West March Systems Ltd

18/02/2025

06/02/2025

Our full suite of TERMS Evolution MIS products for the Adult Education Section is now available via the Government's Digital Market Place G-Cloud 14.

https://termsevolution.co.uk/g-cloud-purchasing

TERMS Evolution Direct
For users that only require ILR data entry, analysis and reporting.
https://www.applytosupply.digitalmarketplace.service.gov.uk/g-cloud/services/921178571291842

TERMS Evolution Standard
A fully feature rich Adult Education MIS product for smaller users.
https://www.applytosupply.digitalmarketplace.service.gov.uk/g-cloud/services/653863066380562

TERMS Evolution Global
The full power of the TERMS Evolution system on the hosted internet, including Online Courses, web enrollments and tutor registers.
https://www.applytosupply.digitalmarketplace.service.gov.uk/g-cloud/services/684986640162004

TERMS Evolution Managed
We manage your entire MIS for you, all funding validations and submissions, provide a full web site, all technical updates, reporting and analysis.
https://www.applytosupply.digitalmarketplace.service.gov.uk/g-cloud/services/480549638269091

Contact us for more details - https://www.termsevolution.co.uk/contact-us

24/11/2023

Good Carlisle Ambassadors event yesterday. Our first attendance.

23/10/2023

TERMS Q3 2023 Released
The latest version of TERMS has been released.

The highlights of this release are:

FIS Validation
This is feature has been extended to include automatic and manual validation of ILRs directly from within TERMS.

Planning Sheet Updates
There is an update to the planning sheet for Q3 23 with extra fields for Forcing Full Funding and setting the LDM value.

Programme Aim Dashboard
This replaces and expands the old Apprenticeship menu. It gives quick access to Apprenticeship courses/learners and templates, and the Employers Menu.

Online enrol multiple Programmes
New options to all for all Programmes on an Activity to be enrolled on automatically via a single online enrolment. This allows for quick enrolment onto multiple Aims.

Upload Documents – Other
A new type of Proof Document has been added – “Other” which enables non-Proof documents to be uploaded to a Person’s record. “Other” documents can be requested and marked as “okay” to keep with regard to GDPR and won’t automatically be removed.

Request Other Proof Documents
Once you have created an “Other” proof document you can request that document type from a learner.

Workforce Data
This has been updated to include the new 23-24 requirements

Immigration Status
Afghan Scheme has been added to the Immigration Status list.

New Colour Scheme
This release introduces a new colour scheme for each module to TERMS.

The full details are available via the Support Forum -

The latest version of TERMS has been released. The highlights of this release are: FIS Validation This is feature has been extended to include automatic and manual validation of ILRs...

12/10/2023

We've added 7 more courses to our online training site, bringing the total up to 19 with more to follow.

Proof Uploading
This course will take you through defining the types of proofs you wish to collect, the process for recoding and uploading proofs within TERMS and by learners via the web. Finally how to reject and verify proofs.

Creating a Report
This course will take you through the basics of creating an Enterprise Report within TERMS

Study Aim Targets
This is an introduction to Study Aim targets and how to update them. Study Aim targets allow for the recording and tracking of targets for the delivery of funded provision.

Registration Triggers
Registration Triggers allow for emails to be automatically sent to learners when they register based upon user defined criteria. This allows for lots of different forms of emails, e.g. employability, accessibility, additional curriculum details, etc.

Tutor Recorded Qualifications
This lesson will show how individual courses can be configured within TERMS to allow the Tutor to record results online.

Transferring data to Moodle
This lesson will show how data can be exported from TERMS for import into Moodle

Maintaining Users and Security Profiles
This course will help with the maintenance of users within TERMS and the configuration of their security profiles.

All courses are available via our online portal at

Welcome to TERMS Training We have a series of training videos on various features of TERMS and other software applications. Contact us for login details  

14/02/2023

Did you know that we can offer support for Ofsted inspections?

Ofsted inspections are very stressful; Inspectors require quick and accurate data analysis and an understanding of the data being presented to them. Can you rely on your MIS reporting and analysis or data exports manipulated in spreadsheets? We can help you to analyse and report on your data in the short time leading up to your inspection and during the inspection itself.

See our Ofsted Support page -

Register with us for assistance during your Ofsted inspection. You upload your ESFA ILR data so we can provide reports and ad hoc analysis.

18/01/2023

TERMS Q2-22 has been released

For faster and more reliable delivery, add [email protected] to your trusted senders list in your email software.

14/12/2022

How to book at course online using TERMS