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Garage Data Systems Ltd

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Beverley
Garage Data Systems Ltd

Run a productive workshop. GDS is a Garage Management Software built to save time, simplify jobs, and keep customers coming back.

Message the word "GDS" for a free demo. Please Like or Follow our page to get the latest news and update notifications. Garage Data Systems was founded in 2006 to develop and publish quality, low cost, easy to use business software for Motor Trade professionals. Our most popular product to date is GDS Workshop Manager which is now in use in more than 1800 independent workshops based mainly across the UK & Ireland GDS also develop and supply software for Commercial Vehicle & Fleet operators and Parts Motor Factors. GDS Workshop Manager is a fully integrated application for managing daily workshop activities, creating invoices, and maintaining accurate workshop service records. GDS Workshop Manager has proved to be a very popular low cost system amongst garage workshop owners since it was launched over 10 years ago. Our system was based on a brand new design which has been designed from the ground up to be simple to use, easy to learn, and intuitive. We can import existing data from more than 14 existing workshop systems.

16/10/2026

Ask a garage owner what part of the day causes the most hassle and they usually know the answer in under 5 seconds.

- Bookings coming in with half the details missing.
- Job cards coming back half filled in.
- Parts being delayed because the vehicle information was wrong.
- Customers ringing because they have not had an update.
- Invoices taking longer than they should because the notes are not clear. It is rarely a mystery.

The problem is that most garages then try to fix everything at once.

The approach is much simpler:

- Pick the area causing the most hassle.
- Then pick one activity inside that area.
- Fix that properly first.

Systemising your workshop is not about rebuilding the whole business in a week but about:

👉 taking one repeated problem
👉 getting it out of the owner’s head
👉 and building it into the way the job actually moves through the workshop.

That is how the process starts to stick.

One painful part of the day.

One clearer way of doing it.

Then repeat it somewhere else.Comment “FIVE” and we’ll send you the full video.

14/10/2026

Every booking that does not need a phone call gives the front desk a bit of time back.

Because a booking call is rarely just:

“Can I book my car in?”

It is usually:

👉 What car is it?
👉 What is it coming in for?
👉 When can you do it?
👉 Does that slot work?
👉 Can I take your details?
👉 Let me check the diary
👉 Let me write that down properly

One call is fine. Twenty of them in a busy week starts to pull the front desk away from everything else they are trying to keep moving.

Connect gives your garage a branded online booking portal linked to GDS, so customers can choose a slot and the booking drops into your diary. The front desk still has control.

They just do not have to handle every single booking from scratch.

Comment “CONNECT” and we’ll send you a demo link.

12/10/2026

We work with thousands of successful garages across the UK and Ireland.

And the top 1% have one thing in common.

They understand that a profitable workshop is not built on one part of the business working well.

It is built on five pillars working together.

- Front of house.
- Back of house.
- Accounts.
- Payments.
- Business owner visibility.

They know that if front of house does not record the right information 👉 it affects the technicians. If the technicians do not have the right information 👉 the job takes longer.

If the job takes longer 👉 the invoice can be delayed.If the invoice is delayed 👉 the payment is delayed.

And if the owner cannot see what is booked in 👉 what is in progress 👉 what has been invoiced 👉 what has been paid 👉 they are always reacting instead of staying one step ahead.

That is the domino effect most garages do not see until it is already costing them time, profit and control.

In this video, we walk through the five pillars of a modern garage, what happens when each one breaks down, and how they work together to help the top 1% run a more efficient workshop.

Comment “PILLARS” and we’ll send you the full video.

09/10/2026

“John MOT” in a diary is not cutting it anymore.

It might have worked when:

- the workshop was smaller
- there were fewer jobs coming in
- one person could keep most of it in their head

But once the garage gets busier, that tiny note starts causing problems later.

→ Missing customer details.
→ Parts ordered late.
→ Invoice details missing.

We've implemented our system in thousands of UK and Irish workshops, and the pattern is clear.

The garages that make progress do not normally overhaul the whole business in one go.

They pick one area that is causing hassle 👉 fix the activity inside it 👉 give it an owner 👉 make it hard to mess up 👉 then repeat the same process somewhere else.

In this video, we walk through the 6 proven steps for systemising your workshop.

So the next MOT, service reminder, invoice and customer history are not relying on someone remembering what was written in the diary.

Comment “FIVE” and we’ll send you the video directly.

07/10/2026

Most garage owners do not need a software demo that just runs through a list of features.

They need to know if the system can handle the way their workshop actually runs.

They need to know:

- does it reflect our bays, technicians and labour rates?
- does it handle repeat jobs like MOTs, servicing and diagnostics?
- does the information flow through to invoices, payments and accounts properly?

That is the part a lot of garages only discover after they have already started using a system.

The setup either supports the workshop from day one, or it creates little admin problems that keep showing up later.

That is why a GDS demo is not about showing you what buttons exist but how a real job moves through the system.

From booking, to diary, to job sheet, to technician notes, to invoice, to payment, to accounts.

Because the software is only useful if it fits the way the garage actually works.

Comment “DEMO” and we’ll show you how GDS works.

05/10/2026

The workshop is where the money is made.

But it is also where profit quietly gets lost.

And it's not always through big mistakes.

Sometimes it is through the technician having to stop and ask:
- "Where are the notes?"
- "Has the customer approved the extra work?"
- "Has the part been ordered?"

Every time the technician has to leave the bay to find an answer, the job slows down.

And when that happens across multiple jobs, multiple ramps and multiple technicians, it starts to show in the numbers.

That is why back of house is one of the five pillars of a modern garage.

👉 The technician needs clear job information.
👉 Front of house needs live updates.
👉 The owner needs visibility.
👉 The job needs to keep moving without everyone shouting across the workshop for answers.

In our YouTube video, we walk through the five pillars of a modern garage and how they work together to help the top 1% garages run a more efficient workshop.

Comment “PILLARS” and we’ll send you the full video.

30/09/2026

A customer booking their MOT somewhere else does not always mean they were unhappy with your garage.

Sometimes they were simply reminded by someone else first.

Industry research found that 68% of UK car owners would be more likely to book a service or MOT with a business that monitors the due date and contacts them in advance.

A lot of customers are not against being contacted.

They are waiting for the right reminder at the right time.

And when they do remember, they often act quickly.

BookMyGarage’s 2025 aftermarket report found that 35% of drivers made their MOT booking request within three days of expiry, while 27% of bookings happened outside traditional garage hours.

So if your MOT reminders, service reminders, customer records and booking process are not connected, you are leaving a lot down to memory.

→ The customer has to remember.
→ The front desk has to remember.
→ Someone has to send the message.
→ Someone has to get them booked in before they find another garage.

That is a process problem.

In a GDS demo, we show you the operational fix that helps bring existing customers back before they start looking elsewhere.

Comment “DEMO” and we’ll show you how GDS works.

28/09/2026

Month-end should NOT be where garage payments finally get sorted.

If the first time your payment records are properly checked is when accounts needs them, the process is already creating extra work.

For a busy garage, that can look like:

- invoices still showing as unpaid after the customer has paid
- receipts and payment totals being checked manually later
- accounts waiting for clearer information before they can close things off

During the day, it might not feel like a payment problem because the money has been taken.

But the job is not fully tidy until the payment, invoice and accounts information all line up.

That is the gap the GDS POS offer is built around.

With GaragePay powered by ClearAccept, payments are connected back into the invoice workflow, so there is less to piece together later.

New GDS Express customers can currently save over £900 in the first 12 months.

Comment “900” and we’ll send the breakdown.

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ClearAccept Ltd t/a GaragePay is authorised and regulated by the Financial Conduct Authority under the Payment Services Regulations 2017 (FRN 926372) for the provision of payment services.

Offer available to new GDS Express customers only. Includes £99 implementation, £109 per month subscription, 6 months free Move 5000 terminal rental, 100 SMS credits and 100 address lookups. Saving calculated against standard pricing of £350 implementation, £149 per month subscription and Move 5000 terminal rental from £25 per month. Excludes VAT, transaction fees, additional usage, optional add-ons and any other applicable charges. Merchant approval, ClearAccept terms and GDS terms apply. Offer subject to availability and may be changed or withdrawn.

25/09/2026

Parts delays are not always parts problems.

Sometimes they are information problems.

A car comes in, the technician finds something that needs replacing, and then the whole job slows down because the details are not where they need to be.

The registration is wrong.

The vehicle information is incomplete.

The customer notes are thin.

The technician has to explain the issue to front of house, someone has to dig through the paperwork, the customer needs contacting, and the part still has to be ordered manually.

By the time that is all done, the car has spent longer on the ramp than it needed to.

That is why the information captured at the start of the job matters so much.

When the booking, vehicle details, technician notes, customer record and parts process are connected, the job has a much better chance of moving properly.

In 2026, there is no need to be operating this way any longer.

GDS is built to keep that information moving from front of house to back of house, so the workshop is not losing time chasing details that should already be there.

In our free 1-2-1 demos, we show you how that flow works inside the software, from the first booking through to the job moving across the workshop.

Comment “DEMO” and we’ll show you how GDS works.

23/09/2026

Think about how people book most things now.

→ Your haircut.
→ That restaurant your wife likes.
→ The fancy hotel.
→ Even the dentist.

If they can book it online, they usually will.

And if they cannot, a lot of people just move on to the next option that will guarantee them that experience. Garage bookings are heading the same way.

A customer remembers they need an MOT.

They do not always want to ring up, wait for someone to answer, explain the job, check dates and go back and forth on times.

They want to see what is available and get it booked.

That is exactly what Connect is built for.

Your garage gets a branded online booking portal linked to GDS, so customers can book services like MOTs, diagnostics and aircon regas without the booking sitting outside your system.

Designed to give your customers the convenience they expect.

If you're ready to start operating like the top 1% garages across UK and Ireland, comment “CONNECT” and we’ll send you the breakdown.

Address

Armstrong House, Flemingate
Beverley
HU170NW

Opening Hours

Monday	8:30am - 5pm
Tuesday	8:30am - 5pm
Wednesday	8:30am - 5pm
Thursday	8:30am - 5pm
Friday	8:30am - 5pm

Website

https://www.gds.co.uk/

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