Cloud Appointments

22/10/2026

Some clinics are not really one business. They are two or three sharing a building, or a group of contractors each running their own thing under one roof.

Cloud Appointments handles that properly. Multiple financial entities in one system, each with its own business details on invoices and reports, its own logo, its own appointment reminders and letters. Invoices go to the right entity, and through to the right Xero account.

It matters most when the arrangement is genuinely financially independent rather than just two rooms. At that point separate books stop being a nice to have.

cloudappointments.co.nz

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19/10/2026

Physio clinics carry more paperwork than most.

Claims, treatment plans, extensions, invoicing, and all of it alongside a full day of patients.

Cloud Appointments submits ACC claims and invoices electronically from inside the system, so that side of the job happens as part of the appointment rather than after hours. It also keeps a running total on each claim, so you can see what ACC approved, what's been used and what's left.

HealthLink referrals, automated reminders through the treatment block, online rebooking and customisable notes templates sit alongside it.

If ACC admin is eating into your evenings, it's worth a look.

www.cloudappointments.co.nz

14/10/2026

The thing clinics tell us most often after moving across is not about a feature.

It is that shifting the data was easier than they expected. That was the part they had been putting off, sometimes for years, and in the end it was handled and it was uneventful.

Uneventful is a good word for a data migration.

If the thought of moving is the thing holding your clinic back, it is worth a conversation before writing the idea off entirely.

www.cloudappointments.co.nz

07/10/2026

How long would it take you to find out how last month actually went?

Most clinic owners have a rough idea. Fewer can pull the numbers up in under a minute.

Cloud Appointments reports on appointments, sales, products, stock and financials from one place. The kind of thing you look at once a month and make a decision from, rather than guessing.

Nothing to export, nothing to rebuild in a spreadsheet.

www.cloudappointments.co.nz

02/10/2026

Some appointments are not booked. They are remembered.

The six month review. The annual check. The follow-up that was meant to happen once the treatment plan finished.

Cloud Appointments keeps track of who is due. Record when a patient next needs to be seen, pull the list of everyone due this month, and send the reminders out by letter, email or text from the same place.

It is one of the quietest ways to keep a clinic full without spending anything on marketing.

cloudappointments.co.nz

30/09/2026

Patient records in New Zealand have to be kept for ten years. That applies
whether the record sits on paper or on a screen.

Ten years is a long time for a filing cabinet, or for a spreadsheet on
someone's laptop.

Cloud Appointments keeps clinical notes, consent forms, images and
correspondence together in the patient file, hosted and backed up, so the
record is still there when someone asks for it.

cloudappointments.co.nz

21/09/2026

Your receptionist should not cost you a licence fee.

Cloud Appointments pricing is based on active consultants, not headcount. Admin staff, practice managers and reception get their own logins at no extra cost, with the access levels you decide.

It matters more than it sounds. When logins cost money, clinics end up sharing one account between three people. Notes get saved under the wrong name and nobody can tell who changed what.

Give everyone their own login. Keep the record clean.

cloudappointments.co.nz

21/08/2026

The most common reason clinics put off switching software is the thought of moving their data.

Cloud Appointments handles the migration. The team has moved data across from a wide range of practice management systems and they manage it so you don't lose time or information in the process.

If that's what has been holding you back, it's worth a conversation.

30 day trial / Learn more
cloudappointments.co.nz/contact

19/08/2026

Mental health clinics have specific requirements when it comes to records. Long-form session notes, outcome tracking, pre-appointment questionnaires, and strict confidentiality are part of the work.

Cloud Appointments is used by mental health and wellness clinics across NZ. Customisable notes templates, secure referrals via HealthLink, online bookings, and a system your clients won't accidentally stumble into.

Learn more
cloudappointments.co.nz/mental-health-clinics

17/08/2026

Invoicing does not have to be a separate step you return to at the end of the day.

Cloud Appointments creates invoices as part of the appointment workflow. Track what's been paid, what hasn't, and run reports without needing a separate accounting tool for the basics.

Free trial / Learn more
cloudappointments.co.nz/contact