Capella

14/09/2026

Choosing workplace booking software is harder than it looks.

Most midsize organisations start with a desk booking problem. Then they discover they also need meeting room booking, parking space booking, visitor booking and some way of knowing whether any of it is being used as intended.
Five things worth checking before you sign anything:

1. Does it cover every resource?
Desks, meeting rooms, parking spaces, lockers, visitors. Separate tools mean separate data and no single view of your office. They also mean five renewal dates and five vendors to chase when something breaks. The cost of a fragmented stack rarely shows up on the invoice. It shows up in the hours spent reconciling it.

2. Does it sync with the calendar your people already use?
Two-way sync with Outlook and Google. If employees must remember a second system, they won't use it. And a booking system nobody uses gives you worse data than none at all, because you're deciding on the 30% that got recorded.

3. Can you set rules that match your policy?
Booking permissions by team, location, day of week and resource type. This is what keeps demand manageable without an admin refereeing it. Anchor days, department allocations, EV bay eligibility, approval flows for the rooms leadership needs. If the software can't express your policy, someone in facilities ends up enforcing it by email.

4. What does it tell you afterwards?
Every booking is occupancy data. If the system can't report on utilisation by floor, team or timeframe, you're paying for a diary. Better still, ask how confident you should be in what it shows. Booking data alone overstates attendance, because people book and don't show. The systems worth having reconcile bookings against what actually happened.

5. Will it still fit in eighteen months?
Offices consolidate, teams grow and policies change. Flexible rules and scenario planning matter more than the feature list you need today. The question to ask on a demo isn't "can it do X", but "who changes it when X needs to work differently, and how long does that take?"

Get this right and booking stops being an admin task. It becomes the foundation for greater workplace management, better employee experience on office days, and real evidence behind your space decisions.

Capella is workplace management software with built-in desk, room and parking booking, plus the occupancy analytics to show what it all means.

25/08/2026

Managing one office is hard enough. Managing occupancy across five, ten, or fifty sites? That's where most workplace teams are flying blind.

We just published a breakdown of the 7 metrics that matter most for multi-site offices in 2026; covering utilization rate, peak-day patterns, and the one metric most teams overlook entirely: how much you can actually trust your data.

If you're making real estate or space decisions across multiple locations, this one's worth a read 👇

https://hubs.la/Q04v97df0

Multi-site facilities leaders; these 7 workplace occupancy analytics metrics help you compare sites fairly and make smarter decisions.

10/08/2026

The best workplace solutions rarely come from one organisation alone.

The workplace is becoming more complex. Organisations are balancing changing employee expectations, evolving real estate strategies, fragmented data, and increasing pressure to make confident decisions.

That's why strong partnerships matter.

At Capella, we work alongside consultants, workplace strategists, technology providers, and other industry partners who want to bring more value to their clients.

Rather than replacing existing expertise, our platform strengthens it by providing reliable workplace insights, occupancy intelligence, and practical tools that support better decision-making.

Together, we help organisations:

- Turn fragmented workplace data into meaningful insights
- Support workplace strategy with evidence, not assumptions
- Deliver greater value throughout planning and transformation projects
- Create new commercial opportunities while strengthening long-term client relationships

We believe the best partnerships are collaborative. Every business is different, so we work flexibly with partners to find an approach that fits their services, clients, and goals.

If you're helping organisations shape the future of work and think there's an opportunity to work together, we'd love to start a conversation.

23/07/2026

"Where do you actually start when you need a decision-grade view of your estate, fast?"

That's a common question we hear often from workplace, real estate and finance leaders. Not "how do we collect more data", because most teams already have plenty. The real question is how to turn what's sitting in badge logs, booking exports and desk inventories into something you'd confidently stand behind in front of a board.

Our Q2 Report shows how it's possible using an occupancy baseline analysis, without any long rollout, system change, or ongoing commitment.

Sign up to get your copy, link in the comments.

06/07/2026

Ottawa just told over 300,000 public servants to be in office four days a week starting July 6. Some departments are already saying they can't make it happen.

The reason is simple; there's not enough space. Global Affairs, Immigration and National Defence have all said they need more time, because there simply isn't enough desk capacity yet.

Sean O'Reilly, President of the Professional Institute of the Public Service of Canada (PIPSC), put it plainly: employees are going to spend their day hunting for a desk instead of doing their job. "You want to go to the office and get to work. You don't want to go to office and figure out where the hell you're sitting for the day."

This is the gap between announcing a return-to-office policy and being ready for one in reality. You can mandate attendance, but you can't mandate available seating. Without visibility into who's coming in and where they'll sit, organizations end up managing chaos instead of managing space.

It's the same challenge we help organizations solve every day: understand real occupancy, tools to plan seating ahead of time, and base the shift to more in-office days on actual forecasted demand. Done right, it feels seamless for employees and reduces extra load for whoever's planning it.

09/06/2026

If you work in facilities management, corporate real estate, workplace strategy or the broader hybrid work space, our monthly newsletter is one you'll want in your inbox.

Earlier this year, we launched the Capella newsletter, and the response so far has been fantastic. Our readers love it because the content is practical, relevant, easy to consume and actually interesting!

Each month, we share workplace trends, industry insights, research, and patterns we're seeing across the market. You'll also find useful articles, product updates, free tools, and ideas to help you make smarter workplace decisions.

We keep it simple, clear, and human because we know your inbox is already busy. Our goal is to give you something genuinely useful, and hopefully something worth sharing with your team.

Subscribe below and we'll see you in your inbox. 👇

19/05/2026

A desk booking isn't just a reservation. It's a data point.

Combined with existing data, including badge data, sensors, and HR records, it becomes part of a picture that tells you exactly how your space is being used and what it's costing you when it isn't.

We unpacked what that looks like in practice for financial services teams in our latest blog.

Link in the comments.

11/05/2026

Hybrid work changed almost everything about how offices run. Health and safety compliance is one of the areas where that change is felt most and least talked about.

The challenges show up in different places. Evacuation lists going stale by mid-morning as attendance shifts, DSE assessments that now need to cover both office desks and dining tables, and fire marshal rotas built on outdated fixed schedules.

Our new guide pulls all these new considerations together in one place: legal obligations of employers, DSE and ergonomic assessment best practices, evacuation planning for variable occupancy, H&S staff scheduling, and a quarterly compliance checklist.

It's free, it's practical, and it's written for the people who carry the day-to-day responsibility for keeping people safe.

Get you copy from the link in the first comment.

28/04/2026

Today is World Day for Safety and Health at Work.

But after 2020, the meaning of "at work" has shifted considerably. For many employees, there's no longer one fixed workstation, there's the office desk, the kitchen table, the spare bedroom, and sometimes a co-working space in between.

Which raises a bigger question for employers:

Does your duty of care stop at the office door?
The answer is it doesn’t.

And that is where things can get complicated.

What used to sit comfortably on a spreadsheet now needs continuous updating to keep pace with attendance that shifts by the hour, and static processes simply weren't designed for that kind of fluidity. It's not just evacuation planning that's affected either, DSE assessments, fire marshal rotas, compliance documentation, and audit records all need to catch up with how people work today.

And that shift changes even the most basic parts of the H&S role. Take your evacuation list, it was probably accurate when someone exported it this morning, but by 9am it's already out of date because someone dropped in unannounced, a contractor arrived, and three people who booked a desk cancelled at the last minute. The list your fire marshal is working from no longer reflects who's actually in the building.

That's why we've put together a practical guide to help. It's dropping in May, and if you'd like early access, you can leave your email at the link in the first comment.

21/04/2026

The wait is over. The Capella Report Q1 2026 is live.

Only 7% of organisations are at the stage where they truly trust their workplace data enough to act on it with confidence. Most are somewhere in the middle: collecting data, reviewing reports, connecting some signals, but still not fully sure how much weight to put behind the numbers.

That is the gap this quarter’s report explores.

In The Workplace Data Maturity Model, we map the four stages organisations move through as they go from operational necessity to decision-ready data. It is not a perfect science or a straight line. Most organisations revisit stages, or work on more than one stage at the same time. The model is not a finish line, it’s a compass.

Inside the report, we look at:

✅ How you can gauge where you are compared to your peers
✅ What each stage looks like in practice
✅ What typically holds teams back from moving forward
✅ What changes when data becomes trusted enough to support real decisions

Because when the decisions in front of you involve lease events, footprint strategy, hybrid policy, and capital planning, it is no longer enough to simply have data. You need to know how much confidence to place in it.

👉 Download link in the first comment